Meeting Information
Amended Agenda
WEDNESDAY, MAY 6, 2015
4:00 p.m.
-Proclamation for Building Safety Month for May (Jim Sherman)
-Proclamation for “Mental Health Month” (David Johnson)
-Proclamation for May 11-15, 2015 to be declared “Bike-to-Work Week” and May as “Bike Month” (Jessica Mortinger)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider resolution approving Cereal Malt Beverage License for the Clinton Marina Parking Lot Event located at 1329 E 800 Road Lawrence, Kansas (Clerk’s Office); and
(c) Consider recommendation of a contract for a time entry system Novatime Technology Inc. (Jackie Waggoner);
(d) Authorization for BOCC Chair to sign Easement document conveying an access easement to KDOT across Lot 1, Douglas County Public Works Addition No. 2. (Keith Browning)
REGULAR AGENDA
(2) Discussion and consider approval on county resolution implementing changes to burn ban regulations (Teri Smith)
(3) Consider treating Eurasian Watermilfoil at Lone Star Lake with Sonar One herbicide
(Keith Browning)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Douglas County Senior Services Board of Directors (1) positions
-Heritage Conservation Council-(2) positions - 05/2015
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
May 6, 2015
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, May 6, 2015 with all members present.
PROCLAMATION 05-06-15
Flory moved to approve a proclamation declaring May as “Building Safety Month.” Motion was seconded by Thellman and carried 3-0.
PROCLAMATION 05-06-15
Gaughan moved to approve a proclamation declaring May as “Mental Health Month.” Motion was seconded by Thellman and carried 3-0.
PROCLAMATION 05-06-15
Thellman moved to approve a proclamation declaring May as “Bike to Work Month” and May 11-15, 2015 as “Bike-to-Work Week.” Motion was seconded by Flory and carried 3-0.
CONSENT AGENDA 05-06-15
Gaughan moved approval of the following Consent Agenda:
► Commission Order Nos. 15-024 and 15-025 (on file in the office of the County Clerk);
► Resolution 15-13 granting a cereal malt beverage license to Clinton Marina Parking Lot Special Event located at 1329 E 800 Road;
► Contract with NOVAtime Technology Inc. for a time entry system in the amount of $43,200 with the understanding there will be reoccurring cost annually; and
► Easement granting the KDOT a public access easement for the purpose of ingress and egress for Lot 2, Douglas County Public Works Addition No. 2 and over and across Lot 1, Douglas County Public Works Addition No. 2.
Motion was seconded by Gaughan and carried 3-0.
EMERGENCY MANAGEMENT/BURN BAN 05-06-15
The item for discussion/consideration to approve a county resolution
To implement changes to the burn ban regulations was deferred.
PUBLIC WORKS 05-06-15
The Board considered approving a treatment for Eurasian Watermilfoil at Lone Star Lake with Sonar One herbicide for the 2016 season. Keith Browning, Director of Public Works, presented the item.
On April 22, 2015, the Board of County Commissioners requested additional information regarding the use of Sonar One herbicide to treat Eurasian Watermilfoil (EWM) and curly leaf pong weed at Lone Star Lake. Sonar One is a whole lake treatment of which Browning feels stands the best chance of eradicating EWM from the lake. Sonar One is a systemic herbicide that is applied at a very low dose (4-7 ppb) over a 60-day period. The concentration is monitored in two-week intervals and additional applications may be needed 45 days after initial treatment. Browning showed recent photos of the Eurasian Watermilfoil infestation at Lone Star Lake.
Staff recommends applying for a $40,000 Communities Fisheries Assistance Program (CFAP) grant to help cover the cost of the approximately $70,000 Sonar One treatment, with the applicant responsible for a minimum of 25% of the estimated project cost.
Richard Sanders, Kansas Department of Parks and Tourism Fisheries Biologist, stated if the sonar treatment is applied correctly, once the plant is killed it shouldn’t grow back for 4-5 years. He used lakes Shawnee and Herrington as examples where the treatment has been successful.
Chase Rogers, Estate Management Services, stated there will be no restrictions on swimming and fishing because of the treatment, though the County plans to close the lake for the sonar application.
After discussion, there was a consensus from the Board for staff to apply for the grant as the sonar one application is a safe and more permanent option of treatment for both the EWM and curly leaf pond weed.
Flory moved to approve staff applying for a CFAP grant in the amount of $40,000 for a Sonar One treatment to be completed in early 2016. The Board will discuss funding sources to cover the additional cost of the Sonar One treatment if awarded the CFAP grant. Motion was seconded by Thellman and carried 3-0.
FIRE AND MEDICAL/WALK ON ITEM 05-06-15
Mark Bradford, Fire Chief, asked the Board to consider the purchase of three ambulances and capital equipment using the 501 Ambulance Equipment Reserve fund.
In 2014, the County Commission approved staff’s recommendation of beginning a fleet purchase rotation plan which included purchasing three ambulances in 2013 (one budgeted from FY2012 and one from FY2013, and one additional request in FY 2013), then planned to purchase two ambulances per year for the foreseeable future. Based upon an increased call volume, staff recommends again purchasing three ambulances for 2015. There are sufficient funds available for the request.
Craig Weinaug, County Administrator, stated he reviewed the use log on the ambulances and agrees that purchasing three ambulances makes sense. The additional ambulance will not impact the mill levy.
Flory opened the item for public comment. No comment was received.
Flory moved to approve staff’s request as follows:
1. Waive the bidding process and authorize staff to utilize the Houston-Galveston Council Agreement for purchase;
2. Purchase three (3) ambulances from American Response Vehicles (AEV) at $236,642 each for a total purchase price of $710,926;
3. Waive formal bidding process and authorize staff to utilize a MARC Contract for purchase;
4. Purchase five (5) Auto-Pulse from Zoll Medical Corporation at $12,939.02 each and (1) Auto Pulse Charger $1,759.10 for a total purchase amount of $66,454.20;
5. Purchase one (1) Cardiac Monitor from Zoll Medical Corporation in the amount of $29,966.95; and
6. Purchase eighteen (18) AEDs from Zoll Medical Corporation at $1,392.91 each for a total purchase amount of $25,072.38 (and will receive two at no charge).
Total contract cost for American Response Vehicles $710,926
Total contract cost for Zoll Medical Corporation $121,493.53
Grand total $832,419.53
Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 05-06-15
Gaughan moved to approve accounts payable in the amount of $571,902.91 to be paid on 06/07/15. Motion was seconded by Thellman and carried 3-0.
MISCELLANEOUS 05-06-15
The Board discussed the Justice Matters meeting scheduled for Thursday, May 7 at the Lied Center. As a result of the discussion, the Board decided to send one Commissioner.
MISCELLANEOUS 05-06-15
The Board discussed the upcoming Douglas County open house scheduled for May 14, 2015 from 4:30-6:30 p.m. inviting the public to review the draft site plan for renovations to the Douglas County Fairground. The location will be Building 1, 2110 Harper.
Flory moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
James E. Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date