Meeting Information
Amended Agenda
WEDNESDAY, APRIL 1, 2015
4:00 p.m.
-“Champion for Child Abuse and Neglect Prevention Award" and proclamation (Diana Frederick)
-Proclamation for “National Public Health Week. April 6-12. (Dan Partridge)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of Mobile Device Management Policy (Jim Lawson)
(c) Consider acquisition of easement for Project No. 2014-9; Bridge No. 5.07N – 17.00E
(Michael Kelly);
(d) Consider approval of bids for noxious weed herbicides (Keith Browning)
REGULAR AGENDA
(2) Determine construction delivery method for the fairgrounds capital improvement project
(Sarah Plinsky)
(3) Consider approval of Health Insurance Stop Loss Coverage (Sarah Plinsky)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Zoning Appeal (1) eligible for reappointment 10/2014
-Douglas County Senior Services Board of Directors (2) positions
-Heritage Conservation Council-(2) positions - 05/2015
-Lawrence-Douglas County Metropolitan Planning Commission (1) position -05/2015
(c) Public Comment
(d) Miscellaneous
(5) Adjour
April 1, 2015
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, April 1, 2015 with all members present.
PROCLAMATION 04-01-15
Diana Frederick, Court Appointed Special Advocates (CASA), presented Lynn Harrod, vice-principal at South Middle School, the first ever "Champion for Child Abuse Prevention Award" and a check for $150 for his favorite charity. The check was accepted by Jeremy Farmer, City Commissioner and CEO of Just Food, Douglas County.
Flory moved to proclaim April 2015 as “Child Abuse Prevention Month” in Douglas County. Motion was seconded by Thellman and carried 3-0.
PROCLAMATION 04-01-15
Gaughan moved approve a proclamation declaring April 6-12, 2015 as “National Public Health Week” in Douglas County. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 04-01-15
Flory moved approval of the following Consent Agenda:
► Commission Order No. 15-020 (on file in the office of the County Clerk); and
► Acquisition of rights-of-way for Project No. 2014-0 (Co. Rte. 1055 – Br. No. 5.07N-17.00E); Road No. 290 (E1700 Road): 1) Stephen Harris and Kiva Bassett, Cabool, Mo, Tract No. 1; and Mark A. and Kaley O. Maley, Baldwin City, KS;
► Low Bid suppliers for Noxious Weed Herbicides for the follows:
Herbicide
Quantity
Unit Cost
Total Cost
Vendor
Picloram
200 gal.
$45.79
$9,158.00
Crop Production Services
2,4-D Amine
800 gal.
$11.04
$8,832.00
Crop Production Services
Glyphosate
400 gal.
$11.14
$4,456.00
Van Diest Supply
PastureGard HL
250 gal.
$84.33
$21,082.50
Lone Pine Ag-Services
Milestone (Gal)
100 gal.
$277.00
$27,700.00
Crop Production Services
Milestone (Qt)
24 qt.
$70.75
$1,698.00
Crop Production Services
Escort XP
128 oz.
$2.84
$363.52
Van Diest Supply
Motion was seconded by Thellman and carried 3-0.
Pulled from the Consent Agenda:
ADMINISTRATIVE SERVICES/IT 04-01-15
The Commissioners pulled the item to consider the approval of the Mobile Device Management Policy for county employees.
Jim Lawson, Director of Information Technology, explained how the policy affects employees and that the language has been reviewed by the County Counselor. All employees are required to review and agree to follow policy.
Flory opened the item for public comment. No comment was received.
Thellman moved to adopt the Mobile Device Policy as part of the employment policy. Motion was seconded by Gaughan and carried 3-0.
FAIRGROUNDS 04-01-15
Sarah Plinsky, Assistant County Administrator, asked the Commissioner to determine the construction delivery method for the fairgrounds capital improvement project.
Plinsky discussed two primary delivery methods: Design-Bid-Build; and Construction Management.
Keith Browning, Director of Public Works, discussed his experience with building the new Public Works facility as a Design-Bid-Build project. It consumed a lot of staff time. Browning stated if given the opportunity to do over, he would have had an inspector on site, as contractors tend to try to cut corners.
Plinsky added staff would be involved at the fairgrounds site, but she questioned if the using the Maintenance Director as the inspector would be effective use of his time with many other building maintenance needs.
Flory opened the item for public comment. No comment was received.
Flory moved to accept the Construction Management at Risk option for project delivery on the Fairgrounds project. Motion was seconded by Thellman and carried 3-0.
Note: Commissioner Flory agreed to be the Commissioner liaison for the project.
ADMINSTRATIVE SERVICES/INSURANCE 04-01-15
Flory moved to accept the renewal proposal from Optum for Stop Loss Health Insurance Coverage that includes a 55% rate cap and no lasers for the next plan year, in an amount not-to-exceed $505,160. Motion was seconded by Gaughan and carried 3-0.
MISCELLANEOUS/INSURANCE 04-01-15
Sarah Plinsky, Assistance County Administrator, gave the Commissioners an update on the status of our health insurance renewal information for 2015-2016. She plans to bring a proposal to the Commissioners at the April 22, 2015 meeting.
ACCOUNTS PAYABLE 04-01-15
Flory moved to approve accounts payable in the amount of $263,713.07 TO be paid on 04/02/15. Motion was seconded by Thellman and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
James E. Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date