Meeting Information
WEDNESDAY, MAY 28, 2014
4:00 p.m.
-Consider approval of the minutes for April 23 and May 7, 2014
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider granting sanitary sewer easements in Broken Arrow Park to City of Lawrence (Keith Browning)
REGULAR AGENDA
(2) Consider approval of the low bid from TeamCraft Company to resurface the roof of the Douglas County Correctional Facility (DCCF) in the amount of $86,621.05 for labor, equipment and materials, and approve waiver of purchasing policy. Once approved, the County will need to pay $2500 in shipping costs of approximately $2500 for materials shipped directly to the worksite. (Ken McGovern);
(3) Determine roof type for the United Way roof replacement (Jackie Waggoner)
(4) Consider approval of a Resolution expressing intent of Commission to consider the creation of a fire district with responsibility for fire protection in a portion of Marion Township, and setting date for public hearing. (Craig Weinaug)
(5) Receipt of Natalya Lowther’s Request for a fence viewing and appointment of Rick Hird as fence viewer for a fence viewing for Natalya Lowther (Craig Weinaug)
(6) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
Douglas County Senior Services Board of Directors – (1) vacancy 04/2014
Fire District 2 (5) positions
Fire District 3 (5) positions
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, May 28, 2014, with all members present.
AGENDA 05-28-14
Thellman moved approval of the following Consent Agenda:
- Commission Order Nos.14-025 and 14-026 (on file in the office of the County Clerk); and
- Approval for BOCC Chair to sign documents granting to the City
of Lawrence a permanent sanitary sewer easement and temporary sanitary sewer construction easements with a portion of Broken Arrow Park.
Motion was seconded by Gaughan and carried 3-0.
SHERIFF 05-28-14
Thellman moved to waive the purchasing policy and approve the low bid from TeamCraft Company to resurface the roof of the Douglas County Correctional Facility (DCCF) in the amount of $86,621.05 for labor, equipment and materials; and approved payment of approximately $2,500 in shipping costs to have the materials shipped directly to the worksite. Motion was seconded by Gaughan and carried 3-0.
UNITED WAY BUILDING/PURCHASING 05-28-14
Jackie Waggoner, Director of Purchasing, presented the Board with eight estimated cost options from $175,000 to $375,000, for the replacement of the United Way building roof. She asked the Board to determine what kind of roof type they preferred with proposed life cycles. The following budgetary cost comparisons were presented to the Board.
Traditional Bid Approach and Estimate Costs
$/sf
Cost
Prof. Fees
Total Cost
Est. Roof Life Cycle
1
TPO/PVC
$10.00
$175,000
$16,700
$191,700
15 Years
2
EPDM
$10.00
$175,000
$16,700
$191,700
20 Years
3
BUR
$12.50
$218,750
$16,700
$235,450
15-25 Years
4
EPDM-With Enhanced Service and Warranty
$14.50
$255,000
$0
$255,000
20 Years
5
Generic Modified Bitumen
$15,00
$250,000
$16,700
$266,700
20 Years
6
High Perf. Modified Bitumen-with Enhanced Service and Warranty
$16.57
$290,000
$0
$290,000
30 Years
7
Metal overframing with metal roofing
$20.00
$350,000
$16,700
$366,700
50 Years
8
Metal overframing w/mtl roofing – with Enhanced Service and Warranty
$21,43
$375,000
$0
$375,000
50 Years
Chris Cunningham, Treanor Architects, described the different roof types and warranty options.
The long-term warranty provides for maintenance and annual inspections. A design build roof would require the County to hire someone to oversee the installation, which adds additional cost to the project.
Craig Weinaug, County Administrator, presented funding options. There is currently $100,000 available in the Valley View Fund and he feels safe using $50,000 at this time, leaving $50,000 for future elevator maintenance needs; there is $75,000 set aside in the CIP fund for this roof replacement; any remaining funds can come from unallocated funds in the CIP. If you divide cost by estimated life, the results shows option 8 (most costly but best quality) as the most cost effective option over time.
Thellman opened the item for public comment. No comment was received.
Flory moved for staff to pursue bids on the long-term metal overframing Option 8 with enhanced service and warranty. Motion was seconded by Gaughan and carried 3-0.
FIRE PROTECTION/RESOLUTION 05-28-14
Flory moved approval of Resolution 14-18 relative to the creation of a fire district, with the boundaries consisting of a portion of Marion Township and ordering a public hearing on June 25, 2014 at 6:35 p.m. in the Commission Chamber of the County Courthouse, located at 1100 Massachusetts Street, Lawrence, Kansas. Motion was seconded by Thellman and carried 3-0.
FENCE VIEWING 05-28-14
The Board received a request from Natalya Lowther asking for a fence viewing for property.
Lowther made a presentation showing a legal drawing of her property and the shared boundaries she would like inspected for fence improvements. Her goal is to share the expense of any fence improvements with her neighbors.
Thellman opened the item for public comment. No comment was received.
Flory moved to follow the alternative method for fence viewing and appointing Rick Hird as fence viewer for the portion of fence brought before the Board
regarding Natalya Lowther’s property. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 05-28-14
Thellman moved to approve accounts payable in the amounts of $443,331.21 paid on 05/22/14 and $208,097.02 to be paid on 05/29/14. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date