Meeting Information
WEDNESDAY, MAY 14, 2014
4:00 p.m.
-Proclamation for “Mental Health Month” (David Johnson)
-Consider approval of the minutes for April 16
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider acquisition of right of way for project 2012-14, Route 458 from 1050E to US-59 Highway, three parcels, as deferred from the April 16 meeting. (Michael Kelly);
(c) Authorization to Execute Form 1306, Right-of-Way Clearance for Project No. 2012-14 Route 458, Banning’s Corner to US-59 (Keith Browning);
(d) Consider approval to solicit Bids for Chip Seal contract work Project No. 2014-1 for Public Works (Keith Browning);
(e) Authorize staff to access the U.S. Communities cooperative contract with Ricoh USA, Inc. to develop a five year lease with service for the multi-function copiers.(Jackie Waggoner); and
(f) Consider acceptance of proposal for testing and inspection services for construction of new Public Works facility (Keith Browning)
REGULAR AGENDA
(2) Executive Session for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County
(3) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
Bert Nash Community Health Center Board of Directors (1) expire 04/2014
Douglas County Senior Services Board of Directors – (1) vacancy 04/2014
Heritage Conservation Council (3) positions expire 05/31/2014
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
(c) Public Comment
(d) Miscellaneous
RECESS
RECONVENE
6:35 p.m.
(4) Hold public hearing concerning the advisability of organizing a new Fire District, to include all of Palmyra Township and to be known as "Fire District No. 2, County of Douglas, Kansas." At the conclusion of the public hearing, consider adopting a Resolution formally organizing the Fire District.
(5) Hold public hearing concerning the advisability of organizing a new Fire District, to include all of Willow Springs Township and to be known as "Fire District No. 3, County of Douglas, Kansas." At the conclusion of the public hearing, consider adopting a Resolution formally organizing the Fire District.
(6) Hold public hearing to receive public input and allow public participation concerning the advisability of selling a tract of real estate (adjacent to the new Public Work Facility) to KDOT. At the conclusion of the public hearing, consider adopting a Commission Order, authorizing the Chair to sign a real estate contract and other documents necessary to close the land sale.
(7) Adjourn
Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, May 14, 2014, with all members present.
PROCLAMATION 05-14-14
Thellman moved to approve a proclamation proclaiming May 2014 as “Mental Health Month” in Douglas County. Motion was seconded by Gaughan and carried 3-0.
MINUTES 05-14-14
Thellman moved to approve the minutes of April 16, 2014. Motion was seconded by Gaughan and carried 3-0.
AGENDA 05-14-14
Thellman moved approval of the following Consent Agenda:
- Acquisition of easements for Project No. 2012-14 for County Road 458 from 1050to US-59 with the following landowners: Westwick LC, Lawrence, Kansas, Tract 1; David L. Rayman Trust No. II c/o Community Bank of Raymore Trust Development, Raymore, Missouri, Tract 5; and David Alson and Melinda Kay Kurtz, Lawrence, Kansas, Tract 9;
- Authorized the chair to execute Form 1306 to KDOT certifying compliance of the property acquisition procedures for Project No. 2012-14, Route 458, Banning’s Corner to US-59, and arrangements made for utility relocation;
- Solicitation of bids for Project No. 2014-1, chip sealing approximately 40 centerline road miles, which includes approximately 1.3 miles within the City of Lecompton;
- Authorized staff to access the U.S. Communities cooperative contract with Ricoh USA, Inc. to develop a five-year lease with service for the multi-function copiers; and
- Authorized the Public Works Director to accept the proposal from Kaw Valley Engineering, Inc. to provide materials testing and inspection services for construction of the new Public Works facility at an estimated cost of $39,902.00.
Motion was seconded by Gaughan and carried 3-0.
EXECUTIVE SESSION 05-14-14
At 4:05 p.m., Thellman moved for the Board to recess to executive session for 30 minutes (until 4:35 p.m.) for the purpose of consultation with the County Counselor on a matter which would be deemed privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County. Attendees included Mike Seck, Attorney with Fisher, Patterson, Sayler and Smith; Craig Weinaug, County Administrator; and Sarah Plinsky, Assistant County Administrator. Motion was seconded by Flory and carried 3-0.
The Board returned to regular session at 4:35 p.m. No action was taken.
ACCOUNTS PAYABLE 05-14-14
Thellman moved to approve accounts payable in the amount of $319,395.72 to be paid on 05/15/14; and payroll in the amount of $840,836.25 paid on 05/14/14. Motion was seconded by Gaughan and carried 3-0.
RECESS 05-14-14
At 4:35 p.m., Thellman moved to recess until 6:35 p.m. Motion was seconded by Flory and carried 3-0.
RECONVENE 05-14-14
The Board returned to regular session at 6:35 p.m.
PUBLIC HEARING 05-14-14
Thellman opened a public hearing to receive comments concerning the advisability of organizing a new Fire District to include all of the Palmyra Township and to be known as “Fire District No. 2, County of Douglas, Kansas.”
Randy Demerssan, Fire Chief of Palmyra Township, stated the full Palmyra Township Board and fire department are in favor of organizing Fire District No. 2 as it will provide for department growth and more fire protection to the Palmyra residents.
Flory moved to close the public hearing and adopt Resolution 14-16 creating Fire District No. 2, county of Douglas, Kansas, with boundaries consisting of Palmyra Township, Douglas County, Kansas; and providing for the appointment of a Board of Trustees to govern Fire District No. 2, County of Douglas, Kansas. Motion was seconded by Gaughan and carried 3-0.
PUBLIC HEARING 05-14-14
Thellman opened a public hearing to receive comments concerning the advisability of organizing a new Fire District to include all of the Willow Springs Township and to be known as “Fire District No. 3, County of Douglas, Kansas.”
Clint Hornberger, Assistant fire Chief of Willow Springs, stated the Willow Springs Fire Board and the Willow Springs Township fire fighters are in support of the new fire district.
Thellman moved to close the public hearing and adopt Resolution 14-17 creating Fire District No. 3, county of Douglas, Kansas, with boundaries consisting of Willow Springs Township, Douglas County, Kansas; and providing for the appointment of a Board of Trustees to govern Fire District No. 3, County of Douglas, Kansas. Motion was seconded by Gaughan and carried 3-0. Motion was seconded by Flory and carried 3-0.
Note: The next step is the appointment of the Fire District Board of Trustee members, organize and elect officers, develop a budget and determine a mill levy. Both fire districts agreed on five member Boards of Trustees. It was the consensus of the Board for the fire chiefs and township boards to submit names of individuals who are residents of the townships and interested in the Board of Trustee positions to the County Commission by June 2, 2014 for BOCC consideration.
PUBLIC HEARING 05-14-14
Thellman opened a public hearing to receive public input and allow public participation concerning the advisability of selling a tract of real estate (adjacent to the new Public Work Facility) to KDOT. At the conclusion of the public hearing, the Board planned to consider adopting a Commission Order, authorizing the Chair to sign a real estate contract and other documents necessary to close the land sale.
Gaughan and Thellman stated they supported the sale of property to KDOT as part of a cooperative effort between Douglas County and the State.
Flory stated this is an excellent opportunity to recoup some of the money spent of the new Public Works facility project and have a fuel station to use.
Flory moved to adopt a Commission Order making findings to authorize the Chair of the Board to execute and deliver a real estate contract in accordance with the Letter of Intent that the Board approved on April 30, 2014, with additional terms and conditions as finally determined and approved by the Chair, pursuant to which the Board will sell the Real Estate to KDOT for a sale price of $201,200. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date