Meeting Information
Amended agenda
4:00 p.m.
-Consider approval of the minutes for August 28, September 11, September 25 and October 2, 2013
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
REGULAR AGENDA
(2) Discussion of a comprehensive study on the impacts of urbanization on the Baldwin Creek Watershed (Craig Weinaug)
(3) CUP-12-00099: Conditional Use Permit for Penny Sand Pit; N 1500 Rd and E 1850 Rd. Consider revision to Condition No. 19 to change the timing requirements for the commencement of earthwork and dredging activities related to road improvements. (Mary Miller)
(4) Consider approving changing the scope of Project No. 2013-17, repairs to Bridge No. 11.86N-15.00E, which carries Route 1055 over the Wakarusa River approximately 1.1 miles south of 31st Street.
(5) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
Board of Zoning Appeals (2) positions 10/31/13
Building Code Board of Appeals (1) position 12/2013
Douglas County Senior Services Board (1) position 12/2013
(c) Public Comment
(d) Miscellaneous
(6) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, October 23, 2013 with all members present.
MINUTES 10-23-13
Gaughan moved to approve the minutes of August 28, September 11, September 25, and October 2, 2013. Motion was seconded by Thellman and carried 3-0.
BALDWIN CREEK WATERSHED 10-23-13
The Board opened a discussion with the Douglas County Kaw Drainage District Board regarding their concerns that new development in northwest Lawrence will develop the Baldwin Creek Watershed increasing flooding in their district.
Charles Taylor, President of Kaw Drainage District, stated he is concerned about development in the western part of county (north of Sixth Street to Kanwaka Corner) that drains into the Kaw Drainage District. Baldwin Creek is outside the drainage district; however, the board believes future development will have an impact.
John Nitcher, representing the Douglas County Kaw Drainage District Board, asked the Board to consider a joint participation study involving computer analysis and modeling of the hydrology and channel hydraulics of the watershed.
The anticipated cost of the study is $50,000-$75,000 and would take approximately 24-36 months to complete. One specific concern is the flood and runoff increase expected from the Rock Chalk Sports Complex. If approved, the goal of the drainage district is to neutralize development to create a zero impact on neighbors downstream. It was noted the Kaw Drainage District Board has approached the City of Lawrence and County officials in the past about this issue but the study discussions were dropped.
Vic Robbins, King & Associates Engineering, stated developers should be required to meet certain requirements and goals of policies. Every development increases runoff at least 20%. He suggested the study or having every developer do mini studies to determine the impact of their development. According to Robbins, during discussion with the city manager, mini studies were not feasible.
It was determined the drainage district d s have a budget and can contribute to the study if approved.
It was the consensus of the Board for staff to draft a letter for a proposed study with a 40/40/20 (city/county/drainage district) split to submit to the City of Lawrence for consideration. Under this proposal, if the cost of the study is greater than $75,000, the item will come back to the County Commission for further consideration. It was also the consensus of the Commission that they wanted this proposal brought back to them for action after the City Commission had considered the proposal.
PLANNING/PENNY SAND PIT 10-23-13
The Board considered amendment of Condition No. 19 of CUP-12-00099: Conditional Use Permit for Penny Sand Pit located at N 1500 Road and E 1850 Road. Mary Miller, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
The change to Condition No. 19 would change the timing requirements
for the commencement of earthwork and dredging activities related to road improvements.
Keith Browning, Director of Public Works, had concerns the final plans and bids would not be ready for Penny to start the earthwork on time. After further consideration, it was determined Penny wishes to do berm work and haul dirt only on the property, removing nothing from the site. With that in mind, staff determined new condition wording as follows in Commissioners Flory's motion.
Flory moved to amend the existing conditions to CUP-12-00099 to read the Conditional Use Permit may be issued only after the plans for the road improvements are approved and the County accepted Penny's arrangements to finance the improvements. Dredging activities or hauling associated with the sandpit may not commence until after the road improvements are completed. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 10-23-13
The Board considered approving a change in the scope of Project No. 2013-17, repairs to Bridge No. 11.86N-15.00E, which carries Route 1055 over the Wakarusa River approximately 1.1 miles south of 31st Street. Keith Browning, Director of Public Works, presented the item.
Browning stated during the rehab on the bridge, deteriorated concrete was found at the bottom of the bridge deck and other concerns. The following measures are recommended:
- At south abutment, remove backwall and reconstruct 3" further south, install strip seal expansion joint, reset and paint bearing devices, construct concrete approach slab.
- At north abutment, repair sliding bridge deck slab, construct concrete approach slab, install neoprene seal.
Staff originally planned for $100,000 in CIP for work. The additional work is estimated to cost $139,000 for the on deck repair and $132,000 for the abutment repairs. Browning stated is makes sense to do both work at once. He anticipates the repairs to extend the life of the bridge.
Gaughan opened the item for public comment. No comment was received.
Flory moved to authorize the Director of Public Works to approve changes in scope of 2013-17, repairs to Bridge No.11.86N-15.00E, which carries Route 1055 over the Wakarusa River approximately 1.1 miles south of 31st Street; and plus authorized the Public Works Director to increase compensation for design engineering services for the extra work from $7,200 up to $16,200 (an increase of $9,000). Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 10-23-13
Gaughan moved to approve the accounts payable in the amount of $454,207.76 to be paid on 10/24/13;payroll in the amounts of $823,653.92 paid on 08/02/13, $825,870.91 paid on 08/16/13, $807,716.39 paid on 08/30/13, $816,720.83 paid on 09/13/13, $812,185.34 paid on 09/27/13, and $816,243.05 paid on 10/11/13; FICA in the amounts of $60,141.46 paid on 08/09/13, $60,315.35 paid on 08/23/13, $58,956.24 paid on 09/06/13, $59,642.09 paid on 09/20/13, $59,291.30 paid on 10/04/13, and $59,581.01 paid on 10/18/13; KPERS in the amounts of $97,960.28 paid on 08/09/13, $95,496.83 paid on 08/23/13, $93,533.27 paid on 09/06/13, $96,083.99 paid on 09/20/13, $95,178.79 paid on 10/04/13, and $94,632.79 paid on 10/18/13. Motion was seconded by Flory and carried 3-0.
APPOINTMENTS 10-23-13
Gaughan moved to approve the following appointments to the Board of Zoning Appeals: Reappoint Paul hlert to a second three-year term to expire 10/31/16; and Karen Miller for a three-year term to expire 10/31/16 replacing the expired term of Jennifer Nelson. Motion was seconded by Flory and carried 3-0.
APPOINTMENTS 10-23-13
Flory moved to reappoint Stephen Lane to the Building Code Board of Appeals for a second three-year term to expire 10/31/16. Motion was seconded by Thellman and carried 3-0.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date