Meeting Information
Amended Agenda
WEDNESDAY, JANUARY 23, 2013
4:00 p.m.
CONSENT AGENDA
(1)(a) Consider approval of Commission Orders; and
(b) Receipt of forfeitures per K.S.A. 60-4117(d)(2) as received from the Sheriff's Office
(c) Consider resolution allowing Kanwaka Township to install gate on E 800 Road (Michael Kelly);
(d) Consider resolution relocating description of E1450 Road between 708N and N800 Road (Michael Kelly);
(e) Consider revision to proposed Westar easement crossing fairgrounds to provide service to Farmland development (Weinaug);
(f) Consider approval to purchase used boom lift equipment for Public Works Department
(Keith Browning)
REGULAR AGENDA
(2) Consider approval of Life in Color Venue License Agreement for event at fairgrounds (Bill Bell)
(3) Executive Session to discuss acquisition of real property and/or easements for right of way for a county road project. The justification is to prevent cost escalations and to detriment of the Douglas County and its taxpayers.
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, January 23, 2012 with all members present.
CONSENT AGENDA 01-23-13
Gaughan moved approval of the following Consent Agenda:
► Commission Order No. 13-003and 13-004 (on file in the office
of the Clerk);
► Receipt of forfeitures per K.S. A. 60.4117(d)(2) as received from the Sheriff's office showing the Lawrence-Douglas County Drug Enforcement Unit (DEU) received state forfeiture funds;
► Resolution 13-03 providing for installation of a gate on E800 Road (Permanent Road record no. 65) in Kanwaka Township;
► Resolution 13-04 formally amending Douglas County Road records #249 (E1450 Road; 708N to N800 Road); and
► Two Grant of Right-of-Way contracts with Westar Energy Inc, for two strips of land in the Southeast Quarter of section 5; township 13S; range 20E of the 6th P.M., Douglas County, Kansas located on county fairground property. Westar Energy agrees to pay $14,100 for each easement for a total of $28,200.
Motion was seconded by Thellman and carried 3-0.
MAINTENANCE/FAIRGROUNDS 01-23-13
The Board considered the approval of a Life in Color Venue License Agreement for a new event at the fairgrounds. Bill Bell, Director of Maintenance, presented the item.
Bell stated he discussed the proposed concert event with the fair board and they recommended approval of the agreement. The contract was reviewed by the County Counselor and his revised contract is the one presented to the Board for consideration. Bell stated the references he received on the event promotion company were impressive.
Craig Weinaug, County Administrator, stated this is unlike any event we've had at the fairgrounds. There is some risk because the event is new. Weinaug recommended the net revenue could go to future improvements and repairs to the fairgrounds.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve the contract for Life in color Venue License Agreement. Motion was seconded by Thellman and carried 3-0.
EXECUTIVE SESSION 01-23-13
At 4:10 p.m., Gaughan moved for the Board to recess to executive session for 20 minutes (until 4:30 p.m.) for the purpose of consultation with the County Counselor to discuss acquisition of real property and /or easements for right of way for a county road project. The justification is to prevent cost escalations to the detriment of Douglas County and its taxpayers. Attendees included Evan Ice, County Counselor; Craig Weinaug, County Administrator; Sarah Plinsky, Assistant County Administrator; Keith Browning, Director of Public Works; and Michael Kelly, County Surveyor. Motion was seconded by Flory and carried 3-0.
At 4:30 p.m. Gaughan moved to extend the executive session for and additional 10 minutes (until 4:40 p.m.). Motion was seconded by Flory and carried 3-0.
The Board returned to regular session 4:40 p.m. No action was taken.
ACCOUNTS PAYABLE 01-23-13
Gaughan moved to approve accounts payable in the amount of $643,034.39 to be paid on 01/24/13, and a manual check for $19,995.00 paid on 01/27/13. Motion was seconded by Thellman and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date