Meeting Information
4:00 p.m.
- Presentation of Service Awards from Kansas Association of Counties (Department Heads)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Authorization to execute memorandum of understanding with the City of Lawrence and the Fraternal Order of Police to improve the FOP firing range (Craig Weinaug);
(c) Consider approval of "Douglas County Kansas Heritage Conservation Plan" to be submitted to the Kansas State Historical Society for designation of Douglas County as a Certified Local Government, as deferred from the 12/12/12 Meeting.(Shelley Hickman Clark);
(d) Acquisition of permanent road easement for structure 3.88N-16.68E on N400 Road
(Michael Kelly); and
(e) Consider recommendation to purchase vehicle for youth services (Jackie Waggoner)-Backup to follow at a later time
REGULAR AGENDA
(2) Public Hearing to amend the County Budgets in the following funds: Ambulance, Road & Bridge, Employee Benefits, Special Alcohol Programs, and Grants.(Debbie Sparkes)
(3) Consider approval to perform necessary software and hardware upgrades to the 9-1-1 phone system (Scott Ruf)
(4) Consider approval to consolidate all subscriber radio equipment for Douglas County under the master service and maintenance agreement (Scott Ruf)
(5) Consider approval of 2013 service and maintenance contracts for Douglas County Emergency Communications (Scott Ruf)
(6) Update on Sustainability Initiatives (Eileen Horn/Bill Bell)
(7) Review documents related to 2013 Heritage Grant Program (Jeanette Blackmar)
(8) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Bicycle Advisory Committee 12/2012 (eligible for reappointment)
-Lawrence/Douglas County Advocacy Council on Aging 10/2012 (replacement)
-(5 positions) Codes Board of Appeals-12/31/12
(c) Public Comment
(d) Miscellaneous
(9) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, December 12, 2012 with all Commissioners present.
AWARDS 12-19-12
Kari Wempi, PAC representative, presented Scott Ruff, Director of Emergency Communications, with the Spirit of Santa (SOS) Award for his donation of bicycles to the Douglas County adopted family.
There was a presentation of the Kansas Association of Counties service awards to employees who have worked in local government for periods of eight-year intervals.
MINUTES 12-19-12
Gaughan moved to approve the minutes for November 7 and November 15, 2012. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 12-19-12
Gaughan moved approval of the following Consent Agenda item:
► Commission Order No.12-042(on file in the office of the Clerk); and
► Memorandum of understanding with the City of Lawrence and the Fraternal Order of Police to improve the FOP firing range;
► Douglas County Kansas Heritage Conservation Plan" approved to be submitted to the Kansas State Historical Society for designation of Douglas County as a Certified Local Government;
► Acquisition of permanent road easement for structure 3.88N-16.68E on N400 Road; Project No. 98 (N400 Rd); for property owners Darren and Sherri Zerr; 1670 N 400 Road; Tract No. 1; and
► Purchase of a 2013 Ford Escape with Shawnee Mission Ford in the amount of $24,135 for Youth Services. The JJA Grant will contribute $18,896 toward the purchase with the remaining balance of $5,239 to be paid by Youth Services Equipment Reserve Fund.
Motion was seconded by Thellman and carried 3-0.
PUBLIC HEARING 12-19-12
Gaughan moved to open a public hearing to amend the County Budget for the following funds: Ambulance, Road & Bridge, Employee Benefits, Special Alcohol Programs, and Grants. Motion was seconded by Thellman and carried 3-0.
No public comment was received.
Gaughan moved to accept the amendments to the 2012 County Budget as follows:
Motion was seconded by Thellman and carried 3-0.
EMERGENCY COMMUNICATIONS 12-19-12
Flory moved approval of the following items:
1) Authorize the Director of Emergency Communications to move forward with approval to perform necessary software and hardware upgrades to the 9-1-1 phone system for a total project amount of $26,247.50.
2) Authorize the Emergency Communications Director and Purchasing Director to implement proposed service and maintenance agreement with Motorola Solutions to consolidate all subscriber radio equipment for Douglas County under the master service and maintenance agreement for a total contract amount of $25,000.
3) Approved the 2013 service and maintenance agreements for Douglas County Emergency Management in the following amounts:
Motorola Solutions Service Agreement #S00001022871 $33,696.48
Motorola Solutions Premier MDC Maintenance & Support Agreement #105-1421-000 $18,138.00
Sungard/THE CAD400, CRIMES Management, E911-CAD Agreement #6015 $25,000.00
TOTAL $76,834.48
Motion was seconded by Gaughan and carried 3-0.
SUSTAINABILITY 12-19-12
Eileen Horn, Sustainability Director; and Bill Bell, Maintenance Director, gave the Board an update on the Douglas County sustainability initiatives for 2012. Some of those initiatives includes a $103,592 energy savings in the JLE Building since 2010; an approximate $10,000 energy savings per year in the County courthouse; updates to the Douglas County extension office; and the City of Baldwin winning $100,000 in energy upgrades on the Take Charge Challenge.
HERITAGE GRANT PROGRAM 12-19-12
Jeanette Blackmar, Heritage Conservation Council, made a presentation to the Board on the revised documents related to the 2013 Heritage Grant Program.
Thellman stated she appreciates that the council listened to the applicant to make the application process more user friendly.
Flory stated he still has a continuing problem of funding this with property tax dollars in light of our budget situation. He stated he specifically thinks the Board should delay the application process for the grants until July 1, 2013 because by then the Board will know more of what has transpired with the legislature, the County's budgetary situation and what the County may be facing next year. He d sn't think the Board needs to rush into spending $300,000 because we may have agencies that suffer cuts. Flory said it seems irresponsible to fund things and seek applications when we don't know our budget situation.
Gaughan stated he hears what Commission Flory is saying but we all have challenges. The application process will eventually arrive here. The enthusiasm is bubbling over and we should strike while the items are hot and give people the chance to make their case on why now is the time to make improvements. He feels it is appropriate to continue moving forward.
Thellman stated the program is set up to be coordinated with the funding cycle for the farm and ranch land protection federal funding. She would like to have land conservation easements where we can leverage funds with federal funds. According to Thellman, we would miss that opportunity if we start mid-year. Folks are anticipating competing for these funds. Also, there is an opportunity to leverage these dollars, keeping with the management program and the Freedom Frontier Heritage Area, to receive a dollar-for-dollar federal funding match.
No action was taken.
ACCOUNTS PAYABLE 12-19-12
Gaughan moved to approve accounts payable in the amount of $631,179.93 to be paid on 12/20/12; and a wire transfer $3,113,700.00 paid on 12/13/12. Motion was seconded by Thellman and carried 3-0.
Flory moved to adjourn. Motion was seconded by Gaughan and carried 3-0
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date