Meeting Information
Amended Agenda
WEDNESDAY, NOVEMBER 7, 2012
4:00 p.m.
-Consider a proclamation declaring November 14, 2012 as "Geographic Information Systems Awareness Day" (Bryce Hirschman)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of a Notice to Township Board for a Cereal Malt Beverage license for Clinton Marina (Clerk's Office);
(c) Consider approval of a Notice to Township Board for a Cereal Malt Beverage license for Clinton Submarina (Clerk's Office)
(d) Consider approval of a Notice to Township Board for a Cereal Malt Beverage license for Flamingo Enterprises (Clerk's Office)
(e) Consider approval of a Class "B" Club Cereal Malt Beverage license for The Bird of Lawrence (Clerk's Office);
(f) Consider approval of a Class "B" Club Cereal Malt Beverage license for Little Reno, Inc DBA Paradise Saloon (Clerk's Office);
(g) Consider approval of a Cooperation Agreement between the City/Douglas County and the Douglas County Senior Services, Inc. (Sarah Plinsky); and
(h) Consider recommendation for Orthophotography and LiDAR (Jackie Waggoner/Bryce Hirschman);(i) Consider approval of resolution establishing a 45 MPH speed limit on portion of Route 6
near Clinton (Keith Browning)
REGULAR AGENDA
(2) Consider revised Project Agreement for Corridor Management funding US-56 reconstruction from Bullpup Drive west through E 1600 Road intersection Project No. 56-23 KA-2294-01 (Keith Browning)
(3) Consider Utility Relocation Agreement for US-56 improvements from Bullpup Drive west through E 1600 Road intersection near Baldwin City; Project No. 56-23 KA-2294-01 (Keith Browning)-Backup to follow when received from KDOT
(4) Work Session to discuss Capital Improvement Program (Keith Browning/Sarah Plinsky)
Terese Gorman)
(5) Executive Session for preliminary discussions relating to the acquisition of real property and/or easements. The justification is to prevent cost escalations and to detriment of the Douglas County and its taxpayers.
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Zoning Appeals 11/2012 (New Appointee)
-Bicycle Advisory Committee 12/2012 (eligible for reappointment)
-Douglas County Fair Board-Lecompton, Kanwaka and Willow Springs,
-Food Policy Council 12/2012
-Lawrence/Douglas County Advocacy Council on Aging 10/2012 (replacement)
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
Gaughan called the regular meeting to order 4:00 p.m. on Wednesday,
November 7, 2012 with all Commissioners present.
PROCLAMATION 11-07-12
Gaughan moved to declare November 14, 2012 as "Geographic Information Systems Awareness Day" in Douglas County. Motion was seconded by Thellman and carried 3-0. Bryce Hirschman, GIS Coordinator, discussed the upcoming events scheduled for GIS Awareness Day.
CONSENT AGENDA 11-07-12
Gaughan moved approval of the following Consent Agenda item:
► Notice to Township Board for Clinton Marina to sell Cereal Malt Beverages at 1329 E 800 Road;
► Notice to Township Board for Clinton Submarina to sell Cereal Malt Beverages at 1329 E 800 Road;
► Notice to Township Board for Flamingo Enterprises to sell Cereal Malt Beverages at 1626 E 1550 Road;
► Class "B" Club License for The Bird of Lawrence, 1626 East 1550 Road;
► Class "B" Club License for Little Reno, Inc. DBA Paradise Saloon; 1697 Highway 40;
► Joint contract with the City of Lawrence for Digital Color Orthophoto-graphy & LiDAR Update with the Surdex Corporation. Breakdown of contractual obligation as follows:
Orthophotography - Total Project 474.5 Sq Miles
County
77.2%
$33,902.38
City
22.8%
$10,012.62
LiDAR - Total Project 11.87 Sq Miles
County
35.4%
$5,381.15
City
64.65
49,819.85
Total Cost
$59,116.00
► Resolution 12-41 establishing a 45 miles per hour maximum speed limit on a portion of (County Route 6) N 851 Diag Road in Douglas County, Kansas.
Motion was seconded by Thellman and carried 3-0.
DOUGLAS COUNTY SENIOR SERVICES 11-07-12
The Board considered the approval of a Cooperation Agreement between the City of Lawrence, Douglas County and the Douglas County Senior Services, Inc. regarding the coordination of services to Lawrence and Douglas County residents over the age of 55 and to implement the recommendations outlined in the final report of the Retiree Attraction and Retention Task Force. Sarah Plinsky, Assistant County Administrator, lead the discussion.
Gaughan opened the item for public comment.
Hubbard Collinsworth, resident, stated concerns over the transportation information provided in the Task Force report.
Flory moved to approve the Cooperation Agreement between the City of Lawrence, Douglas County and the Douglas County Senior Services, Inc. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 11-07-12
The Board considered the approval of a revised Project Agreement for Corridor Management funding for US-56 reconstruction from Bullpup Drive west through E 1600 Road intersection, Project No. 56-23 KA-2294-01. Keith Browning, Director of Public Works, lead the discussion.
Browning stated a project agreement with KDOT was signed by the County Commission in July 2011 to widen US-56 highway from Bullpup Drive west through the E 1600 Road intersection near Baldwin City. Since the execution of the agreement, KDOT expressed interest in not only widening US-56, but also lowering the profile of the highway through the hill just east of the E 1600 Road intersection to accommodate a 60 mph design speed. The cost will be offset by KDOT paying for all construction engineering, which was originally the responsibility of Douglas County.
The current project cost estimate is as follows: Douglas County, $109,200, and Baldwin City, $72,800. The amount of $87,000 has been allocated in the CIP for this project. The additional cost reflects the estimated water line relocation for Rural Water District #4.
Gaughan opened the item for public comment.
Clarence Brum, 1788 N 300 Road, stated he feels the current situation is dangerous for the children of Baldwin City and is looking forward to this project completion.
Flory moved to approve the revised Project Agreement with KDOT for Project No. 56-23 KA-2294-01, Corridor Management Project improvements to US-56 highway from Bullpup Drive west through the E 1600 Road intersection. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 11-07-12
The Board considered the approval of a Utility Relocation Agreement for US-56 improvements from Bullpup Drive west through E 1600 Road intersection near Baldwin City; Project No. 56-23 KA-2294-01. Keith Browning, Director of Public Works, presented the item.
The project consists of relocating existing Rural Water District No. 4 (RWD4) waterlines due to the widening of US-56 highway westbound lane. RWD4 has received bids for the relocation with the low bid approximately at $24,500. Engineering and inspections costs are expected to total $19,000. The approximate total cost of the project at $55,648. Douglas County and Baldwin City are sharing local costs 60%/40%.
Gaughan opened the item for public comment. No comment was received.
Gaughan moved to approve a Utility Relocation Agreement concerning the relocation of Rural Water District No. 4 waterline in conjunction with Project No. 56-23 KA-2294-01, improvements to US-56 highway from Bullpup Dirve west through the E 1600 Road intersection near Baldwin City. Motion was seconded by Thellman and carried 3-0.
WORK SESSION/CIP 11-07-12
Sarah Plinsky, Assistant County Administrator; and Keith Browning, Director of Public Works, lead a study session on proposed facilities and road projects listed in the Capital Improvement Program (CIP) for 2013.
The goal of the study session was to update the Commissioners on projects scheduled for repairs and improvements, which included the courthouse, fairgrounds, and roads and bridges throughout Douglas County. Some of the proposed projects are enhancements where others are structural necessities. Plinsky stated a significant amount of funding has been set aside for these projects. However, with the possibility of a budget shortfall, it's important the Commission look at each project to determine if they wish to pursue the improvements, delay or modify the projects on the list.
Gaughan asked staff to provide safety information for each project to help the Board determine the priority for each project and for staff to offer options or modifications to the projects.
The Commission and staff plans to have another study session on the CIP projects before the year end.
No action was taken.
EXECUTIVE SESSION 11-07-12
At 5:35 p.m., Gaughan moved for the Board to recess to executive session for 20 minutes (until 5:55 p.m.) for preliminary discussions relating to the acquisition of real property and/or easements. The justification is to prevent cost escalations and to detriment of the Douglas County and its taxpayers. Attendees included: Sarah Plinsky, Assistant County Administrator; Keith Browning, Director of Public Works; and Michael Kelly, County Surveyor. Motion was seconded by Flory and carried 3-0.
The Board returned to regular session at 5:55 p.m. No action was taken.
ACCOUNTS PAYABLE 11-07-12
Gaughan moved to approve accounts payable in the amount of $305,765.98
paid on 11/01/12and $366,420.66 to be paid on 11/08/12; manual check in the amounts of $15,000.00 paid on 10/29/12. Motion was seconded by Thelllman and carried 3-0.
APPOINTMENT 11-07-12
Flory moved to appoint John Pendleton to the Board of Zoning Appeals for a first term to expire 10/31/15. Motion was seconded by Thellman and carried 3-0.
JOINT ECONOMIC DEVELOPMENT COUNCIL 11-07-12
It was the consensus of the Board Commission Gaughan will represent the Board of County Commissioners at the first Joint Economic Development Council meeting scheduled for November 13, 2012.
APPOINTMENT 11-07-12
Thellman moved to approve the appointment of Paula Murrish to the "Institutional Purchasing" open position on the Food Policy Council for a first term to expire 12/31/15. Motion was seconded by Gaughan and carried 3-0.
Gaughan moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date