Meeting Information
Amended Agenda 08-14-12
WEDNESDAY, AUGUST 15, 2012
4:00 p.m.
-Consider approval of the minutes for August 1, 2012.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval of a resolution recognizing the United States Postal Service (Mike Gaughan)
REGULAR AGENDA
(2) Consider approval of a resolution extending the Burn Ban in the unincorporated area of Douglas County (Teri Smith);
(3) Site Plan [SP-12-10024] Metering facility for Southern Star/Atmos Energy Interconnect located south of 650 N 1800 Road. (Mary Miller is the Planner)
(4) Consider approval of and waiver of the County purchasing policies to contract the resurfacing of the recreation courtyards for the jail with Desco Coating in the amount of $45,293.00. (Kenny Massey/David Sparkes)
(5) A resolution authorizing and directing the issuance, sale and delivery of general obligation bonds, series 2012-E, of Douglas County, Kansas; providing for the levy and collection of an annual tax for the purpose of paying the principal of and interest on said bonds as they become due; making certain covenants and agreements to provide for the payment and security thereof; and authorizing certain other documents and actions connected therewith. (Greg Vahrenberg)
(6) 2011 Heritage Grant project activities that includes the completed Historic Structures Report for the Robert Hall Pearson House. (Carol von Tersch)-No backup
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Public Comment
(d) Miscellaneous
(8) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday,
August 15, 2012 with two Commissioners present. Commissioner Flory was absent due to illness.
MINUTES 08-15-12
Gaughan moved to approve the minutes of August 1, 2012. Motion was seconded by Thellman and carried 2-0.
RESOLUTION 08-15-12
Gaughan moved to approve Resolution 12-31 recognizing the United States Postal Service as a valuable resource in Douglas County, Kansas and to join Lecompton City Council in opposing the Postal Service Reform Act of 2012 (H.R. 2309) which if passed would end weekend mail delivery; terminate at-home mail delivery and close thousands of local post offices including the Lecompton Post Office. Motion was seconded by Thellman and carried 2-0.
CONSENT AGENDA 08-15-12
Gaughan moved approval of the following Consent Agenda items:
► Commission Order Nos. 12-030 and 12-031 (on file in the office of the Clerk); and
FY2013 Final Community
Motion was seconded by Thellman and carried 2-0.
EMERGENCY MANAGEMENT/BURN BAN 08-15-12
The Board considered the approval of a resolution to continue the burn ban through August 29, 2012 in the unincorporated area of Douglas County. Jillian Rodriguez, Assistant Director of Emergency Management, stated she consulted with the township fire chiefs regarding the continuation of a burn ban and it was the consensus the ban should stay in force.
Gaughan opened the item for public comment. No comment was received.
Thellman moved to approve Resolution 12-29 providing for the imposition of restrictions on certain burning practices in the unincorporated area of Douglas County through August 29, 2012 unless the County Commission Chair terminates the ban prior to August 29, 2012. Motion was seconded by Gaughan and carried 2-0.
PLANNING 08-15-12
Mary Miller, Lawrence- Douglas County Metropolitan Planning Staff, presented the Board with a Site Plan (SP-12-10024) for the purpose of a metering facility for Southern Star/Atmos Energy Interconnect, south of the Berry Plastics facility on N 1800 Road. The application was submitted by Bob Bath of Southern Star for Rockwall Farms, LC property owner of record.
This project includes the construction of a fenced area to house the meter building and other equipment necessary for a tap between Southern Star and Atmos Energy where their service areas meet. The Berry Plastics access point and a frontage road paralleling N 1800 Road will be used as a temporary construction access, but a permanent access point will be provided on N 1800 Road. The County engineer recommends the two utilities share an access point to prevent having multiple access points on N 1800 Road. The access crosses an existing AT&T easement.
Discussion included the purpose of the structure in the right of way is to provide metered gas to Berry Plastics. This particular location is necessary for Atmos to coordinate with the Southern Star pipeline. Entrance access, according Bob Bath, Southern Star, has been discussed and agreed upon with AT&T as long as the Southern Star agrees to widen the entrance apron.
Gaughan opened the item for public comment. No comments were received.
Thellman moved to approve SP-12-0014, a site plan for a structure to house Southern Star and Atmos Energy meter connection facilities, subject to the following conditions:
1. Construction of the facility may commence, pending issuance of a building permit, using the temporary construction access shown on the site plan. County Engineer approval of the direct access on to N 1800 Road is required before an access permit may be issued for the proposed facility.
2. Provision of traffic circulation plan which shows that maintenance vehicles are able to turn around on site and enter N 1800 Road head first.
3. If exterior lighting is proposed, it will be necessary to revise the site plan to note the type and location of lighting.
4. Revise the species of shrubs to be used for landscaping from burning bush to one of the following: Leatherleaf virburnum or Emerald Triumph viburnum.
5. Contingent upon receiving approval from the County engineer to work out right-of-way and easement issues.
Motion was seconded by Gaughan and carried 2-0.
JAIL 08-15-12
The Board considered waiving the County purchasing policies to contract the resurfacing of the recreation courtyards for the jail with Desco Coating in the amount of $45,293.00. Kenny Massey, Undersheriff; and David Sparkes, Jail Maintenance Supervisor, were present for the discussion.
The 2012 Corrections Budget contains approximately $80,000 for this project. The project consists of weather and skid proofing the recreation surfaces at the County jail facilities. Desco Coating is able to recoat the existing surface. The other bidder would have to strip off all coats before applying the new surface initially costing more.
Gaughan opened the item for public comment. No comment was received.
Gaughan moved to waive the purchasing policy and award the project to Desco Coatings in the about of $45,293.00. Motion was seconded by Thellman and carried 2-0.
BONDS 08-15-12
Gaughan moved to approve Resolution 12-30 authorizing and directing the issuance, sale and delivery of general obligation bonds, series 2012-E, of Douglas County, Kansas; providing for the levy and collection of an annual tax for the purpose of paying the principal of and interest on said bonds as they become due; making certain covenants and agreements to provide for the payment and security thereof; and authorizing certain other documents and actions connected therewith. Motion was seconded by Thellman and carried 2-0.
HERITAGE GRANT PROJECT 08-15-12
Carol von Tersch, Blackjack Battlefield Trust; and Tony Brown, Trust President; provided an update to the County Commission on the 2011 Heritage Grant project activities that included the completed Historic Structures Report for the Robert Hall Pearson House.
ACCOUNTS PAYABLE 08-15-12
Gaughan moved to approve accounts payable in the amount of $731,342.37 to be paid on 08/16/12; payroll in the amounts of $784,108.46 paid on 02/22/12, $787,393.70 paid on 03/09/12, $767,472.55 paid on 03/21/12, $796,703.90 paid on 04/06/12, $480.00 paid on 04/10/12, $796,608.13 paid on 04/20/12, $778,126.16 paid on 05/04/12, $780,437.82 paid on 05/18/12, $809,341.05 paid on 06/15/12, $792,665.40 paid on 06/01/12, $818,670.92 paid on 06/29/12; $821,376.01 paid on 07/13/12, $793,451.7 paid on 07/25/12, $798,748.66 paid on 08/08/12, $1006.63 paid on 08/09/12; FICA in the amounts of $57,514.18 paid on 02/24/12, $57,798.87 paid on 03/09/12, $56,255.87 paid on 03/23/12, $58,478.30 paid on 04/06/12, $1.53 paid on 04/10/12, $58,472.65 paid on 04/20/12, $57,072.30 paid on 05/04/12, $57,243.18 paid on 05/18/12, $57,809.73 paid on 06/01/12, $59,098.28 paid on 06/15/12, $62,745.98 paid on 06/29/12, $59,974.30 paid on 07/13/12, $57,869.66 paid on 07/27/12, $58,272.71 paid on 08/10/12, $59.78 paid on 08/10/12, ; KPERS in the amounts of $87,271.16 paid on 02/24/12, $88,255.52 paid on 03/09/12, $85,991.81 paid on 03/23/12, $82,497.02 paid on 04/06/12, $85,586.94 paid on 04/20/12, $81,538.40 paid on 05/04/12, $81,667.61 paid on 05/18/12, $83,191.44 paid on 06/01/12, $85,095.80 paid on 06/15/12, $87,018.28 paid on 06/29/12, $90,633.50 paid on 07/13/12, $88,543.01 paid on 07/27/12, $89,210.12 paid on 08/10/12. Motion was seconded by Thellman and carried 2-0.
APPOINTMENT 08-15-12
Gaughan moved to approve the following appointments to the Douglas County Emergency Management Board and Local Emergency Planning Committee Members:
FUNCTIONAL GROUPS
MEMBER
Governing Bodies
Appointed by Governing Bodies
Bob Newton, Appointee of Douglas County Commission
Bill Winegar, Appointee of Baldwin City Council
Bud Waugh, Appointee of Lawrence City Commission
Tim Reazin, Appointee of Eudora City Council
Wayne Riley, Appointee of Lecompton City Council
EMERGENCY SUPPORT FUNCTIONS
Agency Head and/or Appointee
Transportation ESF#1
Mike Sweeten, Lawrence Transit System/University of Kansas Transit System
Emergency Communications ESF#2
Scott Ruf, Emergency Communications Center
Public Works & Infrastructure ESF#3
Keith Browning, Douglas County Public Works
Tammy Bennett, Lawrence Public Works
Jeanette Klamm, City of Lawrence Utilities
Fire ESF#4
Wayne Riley, Douglas County Fire Chief's Association
Emergency Management ESF#6
Charlie Bryan, Lawrence/Douglas Co. Health Dept.
John Marmon, University of Kansas Public Safety
Human Services/Mass Care ESF#6
Jane Blocher, Douglas County Red Cross
Resource Management ESF #7
Lori Johns, Roger Hill Volunteer Center
Heath & Medical ESF#8
Richard Ziesenis, Lawrence/Douglas Co. Health Dept.
Tom Damewood Lawrence Memorial Hospital
Search & Rescue ESF#9
Shaun Coffey, Lawrence Douglas County Fire Medical
HazMat ESF#10
Shaun Coffey, Lawrence Douglas County Fire Medical
Agriculture/Animals ESF#11
Midge Grinstead, State Animal Response Team
Kristi Rowland, D.V.M.
Utility/Energy ESF#12
Chuck Hoag, Black Hills Energy
Stone Junod, Westar Energy
Law Enforcement ESF#13
Ken McGovern, Douglas County Sheriff
Tark Khatib, Lawrence Policy Chief
Greg Neis, Baldwin City Police Chief
Grady Walker, Eudora Police Chief
Ralph Oliver, University of Kansas Public Safety Chief
Public Information ESF#15
Megan Gilliland, Lawrence Communications Manager
Chemical Preparedness
Susan Rodgers, Hallmark Cards
Drew Fleming, ChemTrade
Community Group
Marcia Epstein, Headquarters Counseling Center
Nicole Rials, Bert Nash Mental Health Center
Education
Ron May, Lawrence Public School
Don Grosdidier, Eudora Public Schools
Paul Dorathy, Baldwin City Public Schools
Mike Russell, University of Kansas
Jennifer Lewis, Haskell Indian Nations University
Patricia Long, Baker University
Environment
Dwayne Fuhlhage, ProSoCo
Shane Munsch, ICL
Facility, Industry
J Souders, API Foils
Social Services Agency
Shannon Oury, Lawrence Housing Authority
2012-2013 Executive Committee Members
Nicole Rials, Chair
Jeanette Klammn, Vice Chair
Susan Rodgers
Grady Walker
Shaun Coffey
Motion was seconded by Thellman and carried 2-0.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 2-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date