Meeting Information
The County Commission will meet at 4:00 p.m. for Administrative items and 6:35 p.m. for Public interest items. Please see 4:00 p.m. for agenda and backup.
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, June 6, 2012 with all members present.
MINUTES 06-06-12
Gaughan moved to approve the minutes of May 2, 2012. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 06-06-12
Thellman moved approval of the following Consent Agenda item:
► Service agreement between Douglas County and Cannon Cochran Management Services, Inc. at a minimum total fee of $25,000 plus fees for loss control services, MMSEA Section 111 Reporting, managed care services, and special system reports for a one (1) year period beginning on June 15, 2012 and terminating on June 14, 2013.
Motion was seconded by Flory and carried 3-0.
ACCOUNTS PAYABLE 06-06-12
Gaughan moved to approve accounts payable in the amount of $632,086.85 to be paid on 06/07/12 and a manual check in the amount of $125.00 paid on 05/31/12. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 06-06-12
The Board considered the approval of the 2013 Road Maintenance Budget for the Hesper Charter Road Improvement District (CRID). Keith Browning, Director of Public Works, presented the item.
The proposed budget for 2013 is $35,000, with Douglas County contributing $22,765 and the individual property owners contributing a combined total of $12,235. The 2012 maintenance budget was set for $34,144 and during last year's discussion it was determined to keep the maintenance assessments fairly constant until 2017, when the capital improvement assessments expire. However, the maintenance will be at a minimum.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve the 2013 Road Maintenance Budget for the Hesper Charter Road Improvement District. Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 06-06-12
Gaughan moved to reappoint Kurt von Archen to the Johnson County Sunflower Community Redevelopment Authority for a second three-year term to expire October 2015. Motion was seconded by Thellman and carried 3-0.
MISCELLANEOUS 06-06-12
The Board set the 2013 budget hearings for the following dates: July 9 & 10; and July 16& 17, 2012.
EXECUTIVE SESSION 06-06-12
At 4:15 p.m., Gaughan moved for the Board to recess to executive session for 45 minutes (until 5:00 p.m.) for the purpose of consultation with the County Counselor on a matter which would be deemed privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County. Attendees included Evan Ice, County Counselor; Steve Six, former County Counselor; Craig Weinaug, County Administrator; and Sarah Plinsky, Assistant County Administrator. Motion was seconded by Thellman and carried 3-0.
At 5:00 p.m., Flory moved to extend the executive session for 15 minutes (until 5:15 p.m.). Motion was seconded by Thellman and carried 3-0.
The Board returned to regular session 5:15 p.m. No action was taken.
RECESS
The Board recessed until 6:35 p.m.
RECONVENE
The Board reconvened at 6:35 p.m.
GRANTS/NATURAL AND CULTURAL HERITAGE 06-06-12
Ken Grotewiel, Chair of the Heritage Conservation Council, presented the Board with the grant recommendations for the 2012 Natural and Cultural Heritage Grant Program. The council recommended awarding $297,500 of the $350,000 total allotted funding as follows:
Major Grants:
- Eudora Area Historical Society for renovation and development of 720/722 Main Street for use of Eudora Community Museum. Requested: $161,700; Recommend $55,000.
- Douglas County Historical Society/Watkins Community Museum of History for a Watkins Museum Core Exhibit. Requested: $150,000; Recommended $100,000.
Target Grants:
- Clinton Lake Historical Society for a Museum Addition. Requested $59,809.17; Recommended $45,000.
- Lecompton Historical Society for the relocation of the 1892 Lecompton City Jail. Requested $43,000; Recommended $40,000.
- Midland Railway Historical Association for the Free State Dinner Train; Requested $86,500; Recommended $54,000.
- Clearfield Community Historical Society to prepare Clearfield School for a State Historic Nomination. Recommended $33,800; Recommended $3,500.
According to Grotewiel, no projects recommended were fully funded. It was the council's belief the applicants should provide part of the financial resources needed to complete the projects recommended for funding.
Flory stated he credits the council for their work. His commented he is still troubled at spending County money for these projects when in his opinion we have other priorities. However, last year the Board gave some of these projects money to get started and it wouldn't be fair to stop these projects. Flory stated he is inclined to vote for those (Eudora, Clinton Lake, Lecompton and Clearfield) as we have an obligation to follow through with what we started. On Watkins and Midland, Flory stated he objects these projects because they are both new. In addition, he feels the Midland project seems more like economic development projects than Heritage. He will not vote for Watkins and Midland. He would consider looking to other sources for these private types of projects.
Thellman stated she agrees with the recommended projects. The logic behind the decisions makes sense. The Midland Railway is a different kind of project. She said what wasn't mentioned in the presentation is the owner of the train plans to theme the events after Black Jack history. He expects this will create around 14 jobs and a half million in revenue. On Watkins, this is one more investment to take the facility to the next level in the Freedom Frontier's Heritage in our area. Thellman said she is pleased Lecompton and Clinton Lake will be able to finish their projects.
Gaughan opened the item for public comments.
Julie Manglitz, Heritage Conservation Council, stated the program is open to everyone so she d sn't see any restrictions for cities to apply for money and/or private businesses also.
Gaughan agreed with the recommendations by the council.
Gaughan moved to approve the following grant awards: Eudora Area Historical Society, $55,000; Clinton Lake Historical Society, $45,000; Lecompton Historical Society, $40,000; and Clearfield Community Historical Society, $3,500. Motion was seconded by Flory and carried 3-0.
Gaughan moved to approve grant awards to Douglas County Historical Society/Watkins Community Museum of History, $100,000; and Midland Railway Historical Association, $54,000. Motion was seconded by Thellman and carried 2-1 with Flory in opposition.
Flory moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
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Jamie Shew, County Clerk Jim Flory, Member
Time and Date