Meeting Information
4:00 p.m.
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Authorize Douglas County staff to begin working with the City of Lawrence to develop and propose a fiber sharing agreement to outline how existing and future fiber projects can be accomplished to benefit both organizations.The proposed agreement will be brought back to the Douglas County Commission and the City of Lawrence Commission for approval.(Jim Lawson)
(c) Permission to solicit bids for Project No. 2010-20, the reconstruction of Route 1055 (6th Street)
from US-56 highway to Route 12 in Baldwin City. (Keith Browning);
(d) Consider approval of Crushed Rock Bids for Road Maintenance (Keith Browning);
(e) Consider purchase to improve technology in Division V courtroom (Jackie Waggoner);
(f) Authorization for County Commission Chair to sign the agreements with agencies for Heritage Conservation Projects. (Sarah Plinsky);
REGULAR AGENDA
(2) Consideration of Dust Palliative Program for 2012 (Keith Browning)
(3) Consider approval of a County resolution ordering the reapportionment of County Commissioner Districts in Douglas County, Kansas (Jamie Shew, County Clerk)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
Lawrence-Douglas County Advocacy Council on Aging - vacancy
Douglas County Senior Services, Inc. Board of Directors - 12/2011
Jayhawk Area Agency on Aging Tri-County Advisory Council - vacancy
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, January 18, 2012 with all members present.
CONSENT AGENDA 01-18-12
Gaughan moved approval of the following Consent Agenda:
► Commission Order No. 12-002 and 12-003 (on file in the office of
the Clerk);
► Authorized Douglas County staff to begin working with the City of Lawrence to develop and propose a fiber sharing agreement to outline how existing and future fiber projects can be accomplished to benefit
both organizations. The proposed agreement will be brought back to the Douglas County Commission and the City of Lawrence Commission
for approval;
► Authorized solicitation of bids for Project No. 2010-20, the reconstruction of Route 1055 (6th Street) from US-56 highway to Route 12 in Baldwin City;
► Accepted bid from Mid-States Material (Big Springs quarry) for the supply of 1,000-3,000 tons Shot Rock, 3,000-7,5000 tons AB-3 base rock, and 500-1,500 tons Rip Rap, and the bid from Hamm Quarries (Harrell quarry) for the supply of 3,000-7,500 tons AB-3 base rock and 3,000-7,500 tons Road Rock (Special), and the bid from Hunt Martin (Sunflower quarry) for 1,000-3,000 tons Shot Rock, 3,000-7,500 tons AB-3 base rock and 3,000-7,500 tons Road Rock (Special);
► Waived the formal bidding process and authorized staff to access the State contract with Mission Electronics Inc. in the amount of $56,635.85 for technology improvements to Division V courtroom;
► The Board approved the following Natural and Cultural Heritage Grant Project Agreements:
- Clearfield Community Historical Society for $3,000 (Restoration on interior and exterior, make Clearfield School a heritage visitor's stop);
- Lecompton Historical Society for $15,000 (Relocation of 1892 Lecompton City Jail);
- Douglas County Extension Master Gardeners for $2,700 (Heritage Trees of Douglas County);
- Black Jack Battlefield Trust for $163,000 (Robert Hall Pearson Farmhouse Rehabilitation)
- Kansas Land Trust, Inc. for $22,300 (Hamilton Conservation Easement);
- Vinland Preservation LLC for $30,000 (Vinland Presbyterian Church Building, Exterior Preservation);
- Lawrence Preservation Alliance for $9,000 (Protecting Cultural Heritage through Listing on the national Register); and
- Eudora Area Historical Society for $29,500 (Preservation Planning of 720 and 722 main Street, Eudora).
- Eudora Area Historical Society for $3,000 (Signage for Historical Buildings on Main Street)
Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 01-18-12
Flory moved to continue brokerage of a dust palliative program with 2012 user fees set at $1.40/linear foot ($1.00/l.f. for dust palliative material and water, and an additional $0.40/l.f. user fee to cover road preparation costs), plus an administrative fee of $60.00 per applicant, plus a late fee of $15.00 per application submitted after the deadline. Permission to advertise for bidders once the process has been completed. And Flory authorized the Public Works Director to treat 1140 linear feet of roadway on Route 1039 south of the town of Lone Star, two sections of E 1750 Road north of Route 460 (1300 l.f.), and Route 458 from E1 Road to E 100 road due to safety concerns of limited visibility (5280 l.f.). Motion was seconded by Thellman carried 3-0.
VOTING DISTRICTS/RESOLUTION 01-18-12
The Board considered the approval of a County resolution ordering the reapportionment of County Commissioner Districts in Douglas County, Kansas. Commissioner Flory stated his objection of Proposal No. 2 because it disrupts too many precincts.
Thellman stated although Proposal Nos. 1 and 2 were acceptable; she supports Proposal No. 2 as she feels it is closer to equal populations.
Jamie Shew, County Clerk, stated under state law a county commission can review the districts every three years based on the same census information for that 10-year period. The commission is allowed to make revisions based on population projects.
Gaughan moved to approve Resolution 12-02 ordering the reapportionment of County Commissioner Districts in Douglas County, Kansas. Motion was seconded by Thellman and carried 2-1 with Flory in opposition.
ACCOUNTS PAYABLE 01-18-12
Gaughan moved to approve accounts payable in the amount of $269,182.72 to be paid on 01/19/12 and manual check in the amount of $300.00 paid on 01/13/12. Motion was seconded by Thellman and carried 3-0.
MISCELLANEOUS 01-18-12
The Commission will be meeting with Information Technology staff at 3:00 p.m. on January 25, 2012 prior to the Commission meeting for IPad training.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date