Meeting Information
Amended Agenda
WEDNESDAY, DECEMBER 14, 2011
4:00 p.m.
-Convene
-Consider approval of minutes for October 19, October 26, November 16 and November 30, 2011.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of a resolution establishing the Douglas County 911 Fund and rescind Resolution 11-27 (Scott Ruf);
(c) Consider resolution extending N2150 Road, generally located west of E 300 Road (Michael Kelly);
(d) Consider approval of agreement with KDOT for the treatment of noxious weeds on state rights-of-way in 2012 and authorize the Chair to sign the agreement.
(e) Consider approval to solicit bids for Douglas County Project No. 2011-8, Route 438 improvements in conjunction with the Berry Plastics distribution facility (Keith Browning)
(f) Consider approving fuel contract with Capital City Oil (Jackie Waggoner);
(g) Consider recommendation of truck purchases for Public Works (Jackie Waggoner); and
(h) Consider purchases of Emergency Management Operations Center (EOC) upgrades (Jackie Waggoner)
REGULAR AGENDA
(2) Public Hearing to amend 2011 Budget (Sarah Plinsky)
(3) Discussion of process for redistricting Douglas County Commission boundaries based on 2010 Census data (Craig Weinaug)
(4) Discuss process for awarding Heritage Grants (Jim Flory)-No backup
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
Building Code Board of Appeals - vacancy
Lawrence-Douglas County Advocacy Council on Aging - vacancy
Douglas County Community Corrections Advisory Board - 12/2011
Douglas County Senior Services, Inc. Board of Directors - 12/2011
Jayhawk Area Agency on Aging Tri-County Advisory Council - vacancy
Fire/EMS District No. 1 - 12/2011
(d) Public Comment
(c) Miscellaneous
(6) Adjourn
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, December 14, 2011 with all members present.
CONSENT AGENDA 12-14-11
Flory moved approval of the following Consent Agenda:
► Commission Order No. 11-040 (on file in the office of the Clerk);
► Resolution No. 11-41 establishing the Douglas County 911 Fund and Rescind Resolution No. 11-27;
► Resolution No. 11-42 extending permanent Road Record No. 678 (N2150 Road);
► Approval for the Chair to sign an agreement with KDOT for the treatment of noxious weeds on state rights-of-way in 2012;
► Approval to solicit bids for Douglas County Project No. 2011-8, Route 438 improvements in conjunction with the Berry Plastics distribution facility;
► Contract with Capital City Oil to purchase fuel and authorized staff to participate in fixed price contracts up to 50% volume of diesel and unleaded fuel in 2012; and
► The purchase of one (1) 2012 cab and Chassis Tandem Axel Plow from Diamond International in the amount of $162,514.00 and one (1) 2012 Cab and Hooklift Chassis truck from American Equipment in the amount of $175,046.00 for a total amount of $337,560.00 for the Public Works Department.
Motion was seconded by Thellman and carried 3-0.
Pulled from the Consent Agenda:
EMERGENCY COMMUNICATIONS 12-14-11
Flory moved to approve purchases by Emergency Communications for electronics, cable management and security using Federal Grant Funds. Contracts are as follows: CI3 Integrators $24,550.00; Mission Electronics $48,235.00 and Alltech Communications $9,671.00. Motion was seconded by Gaughan and carried 3-0.
2011 BUDGET 12-14-11
Gaughan moved to approve amended 2011 budget as follows:
- Ambulance and Road & Bridge Fund were amended to allow additional yearend and transfers if needed.
- Grants Fund was amended to allow for the expenditure of the CDBG grant for Berry Plastics; and
- Special Alcohol Programs was amended to allow paying out the alcohol tax to the agencies if the revenue comes in over the adopted budget.
2011 Amended Budget
Table of Contents:
Page
No.
Amount of
2010
Tax that was Levied
Adopted
2011 Expenditures
Proposed Amended
2011
Expenditures
Fund
K.S.A.
Ambulance
65-6113
2
Road & Bridge
79-1946
3
2,009,762
3,661,528
3,963,640
Grants
12-1663
4
2,799,588
6,043,934
6,086,420
Special Alcohol Programs
79-41a04
5
1,035,000
0
26,030
30,000
0
Totals
XXXXX
4,809,350
9,731,492
11,115,060
Summary of Amendments
6
Motion was seconded by Thellman and carried 3-0.
REDISTRICTING COMMISSION BOUNDARIES 12-14-11
The Board discussed the process for redistricting the Douglas County Commission boundaries based on 2010 Census data. Flory said that the first proposal was his preference because it involved moving only two precincts from District 3 to District 1.
Gaughan felt there was need to have a full public hearing on this item.
It was the consensus of the Board to defer the item to the January 11, 2012 agenda to allow for a public hearing.
HERITAGE GRANTS 12-14-11
Commissioner Flory asked the Board for a discussion on the process for awarding the Heritage Grants.
Flory opened a discussion on the distribution of funds for the Wakarusa Museum. Flory stated he finds it troubling that the applicants were not present at the council discussions. The applicant didn't have an opportunity to respond to a significant change in what the council was recommending the funds for. He asked the Commission to lift the restrictions on $20,000 to be applied to the building fund to start the process.
Jeanette Blackmar, Coordinator for the Heritage Grant fund, stated the council went by the applications only and that it was up to the grantee to make a case. Money was awarded to proceed to the next step of furthering future funding which is to secure an architect.
Gaughan commented that the awards were distributed in a way to make the applicants eligible for additional funding. Blackmar agreed that the vision of the council was empowering the applicant to find additional funding from other institutions beside Douglas County.
Thellman said she wants the museum to flourish and understands what the people out there want is to create a museum. The awarded amount shows the ability to partner for these bigger projects. This is an instance where the partnership is coming through. Eudora has a similar situation and realized their award became a good first step. In order to make peace and to get past this conflicted situation Thellman stated she is willing to ask the applicant to receive the award and for the counsel to take away the restriction of the architect and put the money towards the building fund.
Thellman moved to award $20,000 in the form of a Heritage Grant toward the Wakarusa Museum building expansion. Motion was seconded by Flory and carried 3-0.
On a second discussion, Flory stated he thought the Board would have input into the Performance Agreement. He feels the contracts are too "federal grantish." Flory asked the Board to reconsider simplifying some of the language in the agreements.
It was the consensus of Board for Staff to come up with a revised contract for the awarded grant money and to bring the contract back to the Board for review.
ACCOUNTS PAYABLE 12-14-11
Flory moved to approve accounts payable in the amount of $372,604.90 to be paid on 12/15/11. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENT 12-14-11
Flory moved to make the following appointments to the Lawrence-Douglas County Advocacy Council on Aging: reappointment of Scott Schultz to a full-term position, previously filling the unexpired term of Forrest Swall, and first term appointment of Stacey H. Schwartz. Both terms will expire 12/31/2014. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENT 12-14-11
Gaughan moved to approve the following appointments to the Lecompton First/EMS District #1: appointment of Mike Stewart, for a first term; and the reappointment of Susan Wood for a second term. Motion was seconded by Flory and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
___________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
__________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date