Meeting Information
Amended Agenda
WEDNESDAY, MAY 18, 2011
6:35 p.m.
-Convene
-Consider approval to proclamation the month of May 2011 as "Older American's Month." (Pattie Johnston and Donna Swall)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider acquisition of right-of-way for Drainage Structure No. 1.00N-8.81E (Michael Kelly);
(c) Consider acquisition of right-of-way for Drainage Structure No. 15.00N-7.53E (Michael Kelly);
(d) Consider approval of an agreement for extension of water main pipeline/water service to Berry
Plastics warehouse facility (Craig Weinaug);
(e) Consider purchase of a used breaker for excavator for Public Works Department (Mike Perkins); and
(f) Consider approval of Notice to the Township Board for Cereal Malt Beverage Licenses for Clinton Marine Parking Lot Special Events on May 18, 2011 (Clerk's Office)
REGULAR AGENDA
(2) Consider approval of Project Agreement with KDOT for Economic Development program funding of improvements to Route 438 associated with the Berry Plastics distribution facility (Keith Browning)
(3) Consider approval of Outdoor Warning Siren System for Douglas County (Teri Smith)
(4) Consider approval of SP-3-16-11, a site plan for construction of a 24,000 SF industrial building for McFarlane Aviation Products, on approximately 41.96 acres located at 696 E 1700 Road, southeast of the intersection of N 1700 and E 700 Roads. Site plan was submitted by Landplan Engineering, for Land & Sky, LC, property owner of record. (Sandra Day is the Planner)
(5) Executive Session for the purpose of consultation to discuss possible acquisition of land.
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
Lawrence-Douglas County Metropolitan Planning Commission 05/31/11
Board of Zoning Appeals 10/2011 (2 positions-current not eligible for reappointment)
Heritage Conservation Council
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Flory called the regular session meeting to order at 6:35 p.m. on Wednesday, May 18, 2011 with all members present.
PROCLAMATION 05-18-11
Pattie Johnston, Outreach Services Lawrence Public Library, read a proclamation declaring May 2011 as "Older American's Month." Flory moved to approve the proclamation; motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 05-18-11
Thellman moved approval of the following Consent Agenda:
► Commission Order No. 11-014 (on file in the office of the Clerk); and
► Contract for Highway Purposes for Drainage Structure No. 1.00N-8.81E; Road No. 238 (N100 Rd); Project No. 01000881, Tract 1 for Jim L. Salsbery; and Tract 2 for Raymond W. Ubel and Renite Kathleen Ubel;
► Contract for Highway Purposes for Drainage Structure No. 15.00n - 7.53E; Road No. 19 (N1500 Rd) Project No. 15000753, Tract 2 for Richard V. and Mary E. Wakeman; and Tract 3 James F. and Tina A. Christian;
► Purchase of a used hydraulic breaker from Murphy Tractor in the amount of $33,000 for the Public Works Department; and
► Notice to Clinton Township Board of application for the Clinton Marina Parking Lot Special Event to sell Cereal Malt Beverages at 1329 E. 800 Road on June 18, 2011.
Motion was seconded by Gaughan and carried 3-0
Item pulled from the Consent Agenda:
PUBLIC WORKS 05-18-11
Flory moved to approve an Agreement for extension of water main pipe/water service to Berry Plastics Warehouse Facility. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 05-18-11
Consider approval of a Project Agreement with KDOT for Economic Development program funding of improvements to Route 438 associated with the Berry Plastics distribution facility. Terese Gorman, County Engineer, presented the item.
The proposed improvements include an eastbound left turn lane into the Berry Plastics facility and extending the existing westbound right turn lane approximately 150 feet west. In addition, the existing asphalt surface in the widened portion will be milled and overlaid with new pavement markings applied. Gorman stated the unique thing in this process is the County must verify that Berry has a building permit in order to receive the grant award amount of $300,000 from KDOT.
Flory opened the item for public comment. No comment was received.
Thellman moved to approve the Project Agreement with KDOT, Project No. 23 KA-2342-01, for Economic Development program funding of improvements to Route 438 associated with the Berry Plastics distribution facility. Motion was seconded by Gaughan and carried 3-0.
EMERGENCY MANAGEMENT 05-18-11
The Board considered the approval of (4) Outdoor Warning Sirens for Douglas County. Teri Smith, Director of Emergency Communications, presented the item. Douglas County has received funding approval from Kansas Emergency Management for a 75% Federal/25% local match for the four (4) sirens. The total contract is $81,351.20 with the County portion being $21,351.20. It was discussed that the County portion would come from the CIP Contingency fund.
Flory opened the item for public comment. No comment was received.
Flory moved to ratify the approval made by staff to pay the $21,351.20 from the CIP Fund for the County match of (4) sirens meeting Kansas Emergency Management funding requirements. Motion was seconded by Thellman and carried 3-0.
PLANNING 05-18-11
The Board considered approval of SP-3-16-11, a site plan for the construction of a 24,000 square foot industrial building for McFarlane Aviation Products, on approximately 41.96 acres located at 696 E 1700 Road, southeast of the intersection of N 1700 and E 700 Roads. The site plan was submitted by Landplan Engineering, for Land & Sky, LC, property owner of record. Sandra Day, Lawrence-Douglas County Metropolitan Planning Staff, presented the item. The property has recently been approved for rezoning to an industrial zoning district and platted to accommodate non-residential development. The purposed site plan is for expansion of McFarlane Aviation.
Flory opened the item for public comment.
Donald Phipps, 1766 N. 500 Road, stated he has concerns about large truck traffic to and from the location over whelming the highway infrastructure and the expansion being too close to historical sites.
Flory asked for clarifications that any additions and expansions on the site would have to come back before Commission. Day stated that is correct.
Flory moved to approve Site Plan SP-3-16-11 for a manufacturing facility for McFarlane Aviation Products located at 696 E 1700 Road subject to the following condition:
1. Prior to release of the site plan, the final plat shall be recorded and the rezoning ordinance shall be published.
Motion was seconded by Gaughan and carried 3-0.
MISCELLANEOUS DISCUSSION 05-18-11
A request for a temporary permit was brought to the Board's attention by the Zoning & Codes Department that the Blackjack function scheduled for June 2, 2011will be on agenda for June 1, 2011. This is the 2nd annual event. It was the consensus the board will mostly likely approve on June 1, 2011 event, but the Blackjack organization needs to be aware of any future deadlines required through the permitting process if they intend to proceed with a 3rd annual event.
EXECUTIVE SESSION 05-18-11
At 7:20 p.m., Flory moved for the Board to recess to Executive Session for the purpose of consultation to discuss possible acquisition of land for 20 minutes, (until 7:40 p.m.). Attendees included: Evan Ice, County Counselor; and Craig Weinaug, County Administration.
At 7:40 p.m., Flory extended for an additional 15 minutes (until 7:55 p.m.).
The Board returned to regular session at 7:55 p.m. No action was taken.
ACCOUNTS PAYABLE 05-18-11
Gaughan moved to approve accounts payable in the amount of $877,943.05 Motion was seconded by Flory and carried 3-0.
MINUTES 05-18-11
After discussion amongst the Commissioners on revisions made by Commissioners to the minutes of April 13, 2011, Flory moved to approve the minutes of April 13, 2011 as amended. Motion was seconded by Gaughan and carried 3-0.
Note: It was the consensus of the Board to simplify the minutes on items that are not controversial.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
_________________________ _________________________
Jim Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
________________________ __________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date