Meeting Information
4:00 p.m.
-Convene
-Consider approval of a proclamation for "Kansas Family and Community Education Week" October 10 - 16, 2010. (Judy Wulfkuhle)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval to purchase an AEV ambulance for the Fire Department (Mark Bradford)
REGULAR AGENDA
(2) Consider recommendation to purchase a hydraulic excavator for Public Works. (Jackie Waggoner)
(3) Consider options for disposition of current excavator. (Jackie Waggoner)
(4) Consider approval of a Lease Agreement with Community Wireless Communications Co. for the use of a Douglas County communications tower. (Josh Montgomery/Jim Denny)
(5) Discussion on SmartStar program from Westar Energy. (Eileen Horn) -No backup
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Thellman called the regular session meeting to order at 4:00 p.m. on Wednesday, October 13, 2010 with all members present.
PROCLAMATION 10-13-10
Judy Wulfkuhle, a representative for Kansas Family and Community Education read a proclamation declaring the week of October 10 - 16, 2010 as "Kansas Family and Community Education Week." Thellman moved to approve the proclamation, motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 10-13-10
Thellman moved approval of the following Consent Agenda:
► Commission Order No. 10-027(on file in the office of the Clerk); and
► Approval for the Fire Medical Department Staff to purchase one AEV ambulance from American Response Vehicles for a purchase price of $199,885.00.
Motion was seconded by Flory and carried 3-0.
PUBLIC WORKS 10-13-10
The Board considered approval to purchase a hydraulic excavator for the Public Works Department. Mike Perkins, Public Works Operations Manager, presented the item. The following bids were received.
Murphy Tractor
Foley Equipment
Berry Tractor & Equipment
Victor L. Phillips
G.W. Van Keppel
Make, Model, and Year
2010/11 John Deere 240DLC
2010 Caterpillar 324DL
2011 Komatsu PC-220LC-8
2011 Case CX240B
2010 Volvo ECZ40C
Basic Bid Price
$342,954
$211,900
$215,400
$218,845
$269,410
Less Gov. Discount
$139,654
NA
NA
Included
$ 41,000
Delivered Cost with Warranty (full machine 6 years/6,000 hours)
$203,300
$211,900
$215,400
$218,845
no warranty
$228,410
5 Year/5,000 Hrs. Buy Back
$105,000
$100,000
$ 90,000
NA
$108,425
Exception to Specifications
None
No auto reversing fan
None
10 exceptions
None
Exceeds Specifications
Hydraulic Breaker Ready
Quick Evac
None
None
None
Five Year Cost of Ownership
$98,300
$111,900
$125,400
NA
$119,985
Thellman moved to accept the low bid of $203,300 from Murphy Tractor for a hydraulic excavator. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 10-13-10
The Board discussed options for the disposition of the existing 1987 John Deere 690D excavator which has approximately 10,393 hours of use. This machine, which is not operational, is currently valued at $6,000 - $10,000. Mike Perkins, Public Works Operations Manager, discussed three options with the Commission.
- The townships have expressed a need for this type of equipment. The County could invest money to restore and maintain the equipment for township use. A rental fee could be established to offset some of the County's expenses.
- The County could sell the equipment "as is" in an auction for $6,000 - $10,000.
- Staff could ask the dealer who offered the trade-in allowance if they want to purchase the equipment for the price $6,000 offered. The dealer is not the low bidder.
After discussion, it was the consensus of the Board for staff to meet with the townships to find out if they have an interest in using the equipment before we pursue the option to restore the equipment. No action was taken.
LEASE AGREEMENT/COMMUNICATIONS TOWER 10-13-10
The Board considered the approval of a Lease Agreement with Community Wireless Communications Co. (CWC) to lease space on the County owned tower located at 111 E. 11th Street. The purpose is to allow the company to install and maintain a CWC owned wireless internet access point in order to provide coverage to part of the City of Lawrence. Josh Montgomery, owner of CWC; and Jim Denny, Douglas County Emergency Management, were present to answer questions. Denney stated both he and the County counselor had review the contract and feel the contract and its conditions are appropriate for the purposed.
After discussion, Thellman moved to approve the Lease Agreement with Community Wireless Communications Co. Motion was seconded by Flory and carried 3-0.
APPOINTMENTS 10-13-10
Flory moved to approve the appointments of Paul hlert, Baldwin City, to the Board of Zoning Appeals for a three-year term ending 10/31/2013. hlert will fill the expired term of Janet Grant; and to reappoint Jennifer Nelson, Lawrence, to the Board of Zoning Appeals for a seconded three-year term to expire on 11/06/2013. Motion was seconded by Gaughan and carried 3-0.
PRESENTATION 10-13-10
Hal Jensen, Director of Westar Energy's SmartStar program, made a presentation to the Board on their new $40 million SmartStar project planned for 2011. Westar will be replacing city meters which will provide customers with hour-by-hour information their energy usage on the SmartStar website.
ACCOUNTS PAYABLE 10-13-10
Thellman moved to approve accounts payable in the amounts of $456,580.16 to be paid on 10/14/10 and $110,965.36 paid on 10/07/10. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
______________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
______________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date