Meeting Information
Amended agenda
-Convene
-Consider approval of the minutes of March 23, 2009
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of application for an authorized emergency vehicle permit for Robert O. Rombach (Sheriff's Office); and
(c) Consider change orders for stain glass restoration project (Jackie Waggoner)
REGULAR AGENDA
(2) Consider authorization to solicit bids for Project No. 2007-13 Route 438 improvements from Route 1029 to K-10 (Keith Browning)
(3) Consider 2009 Capital Improvement Plan (Pam Madl)
(4) Consider approval of a resolution to codify into the existing County Code the Zoning Regulations, as amended through September 2008. (Linda Finger)
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Adjourn
Jones called the regular session meeting to order at 8:30 a.m. on Monday, March 30, 2009 with all members present.
Jones approved the minutes of March 23, 2009, as amended. Motion was seconded by Flory and carried unanimously.
CONSENT AGENDA 03-30-09
Jones moved approval of the following Consent Agenda:
► Application for an authorized emergency vehicle permit for Robert O. Rombach;
► Change orders in the amount of $6,520 for additional restoration of the stained glass windows, breakdown as follows:
- Change Order 1: Epoxy repair loose sash joints and repaint interior and exterior sash = $2,300
- Change Order 2: Replace a total of 54 previous poor glass matches = $3,875
- Change Order 3: Clean paint overspray off glass = $345
Total $6,520
Motion was seconded by Flory and carried unanimously.
PROCLAMATION 03-30-09
Marjorie Hedden, Dispatch for Emergency Communications, read a proclamation proclaiming the week for April 12 - 18, 2009 as "National Telecommunications Week." Jones moved approval of the proclamation. Motion was seconded by Flory and carried unanimously.
PUBLIC WORKS 03-30-09
The Board considered approval to solicit bids for Project No. 2007-13, Route 438 improvements from Route 1029 to K-10 in light of the unsuccessful attempt to obtain federal funding for the project. Keith Browning, Director of Public Works, presented the item.
Browning provided a schedule for the project and stated he expects the bids will be better now than next year because of the stimulus projects starting up in the near future and presently fuel prices are relatively low. Browning stated the bid should include a substantial completion date of November 21, 2009. The Board discussed funding. Pam Madl, Assistant County Administrator, stated money has been budgeted in the general fund.
Jones moved to authorize the Public Works Director to solicit bids for Project No. 2007-13, Route 438 improvements from Route 1029 to K-10. Motion was seconded by Flory and carried unanimously.
CIP DISCUSSION 03-30-09
The 2009 recommended Capital Improvement Plan was discussed at length. Pam Madl, Assistant County Administrator, explained that the recommendation included a reduced amount being transferred to the CIP Fund for years 2009 and 2010. The 2009 CIP Budget in the Capital Improvement Fund is $4,500,000, but the plan includes a transfer of $4,000,000, with the same amount being planned for 2010. The policy for funding the CIP has been a 4 mill budget for the past several years. The Commissioners will consider that policy during the budget development process. The Board was assured that enough funds will remain in the CIP Fund to allow them flexibility should the need arise.
Jones moved to approve the level funding to each CIP category for 2009. Motion was seconded by Flory and carried unanimously.
ACCOUNTS PAYABLE 03-30-09
Jones moved to approve accounts payable in the amount of $583,191.70 to be paid on 03/30/09. Motion was seconded by Flory and carried unanimously.
MISCELLANEOUS 03-30-09
Flory mentioned that he had been contacted by citizens about the Asphalt Plant/Quarry issue in Shawnee County. That issue is being considered by the Shawnee County Commissioners today. If approved, the ingress/egress will be on Highway 40. The callers were concerned about truck traffic on Highway 40.
MISCELLANEOUS 03-30-09
Thellman reported that she scheduled a meeting for Tuesday night, March 31, 2009, at the Courthouse, to discuss citizen concerns about the Farmer's Turnpike plans. Craig Weinaug, County Administrator; Nancy Thellman, County Commissioner; Linda Finger, Planning Resource Coordinator, and Evan Ice, County Counselor, will be in attendance.
Jones moved to adjourn; Flory seconded and the motion carried.
____________________________ ____________________________
Charles Jones, Chairman Nancy Thellman, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date