Meeting Information
-Convene
-Consider the approval of the minutes of February 25, March 4 and March 9, March 11, 2009
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of 2008 Township Annual Reports (Debbie Sparkes); and
(c) Consider approval of application for an authorized emergency vehicle permit
(sheriff's office)
REGULAR AGENDA
(2) Consider authorization to send letter from County Commission supporting application of Lawrence community Shelter for $600,000 to purchase and renovate a building to provide homeless shelter services. (Loring Henderson)
(3) Consider approval of Project Agreement with KDOT for US-56 Corridor Study (Keith Browning)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(5) Adjourn
Jones called the regular session meeting to order at 8:30 a.m. on Monday, March 23, 2009 with all members present.
Jones approved the minutes of February 25, March 4, March 9 and March 11, 2009. Motion was seconded by Flory and carried unanimously.
CONSENT AGENDA 03-23-09
Jones moved approval of the following Consent Agenda:
► Commission Order Nos. 09-014 and 09-015 (on file with the office of the Clerk); and
► Application for an authorized emergency vehicle permit for John E. Steele, Jr., Sheriff's office.
Motion was seconded by Thellman and carried unanimously.
Item pulled from the Consent Agenda:
BUDGET/2008 TOWNSHIP ANNUAL REPORTS 03-23-09
Flory pulled the item from the Consent Agenda to conduct a brief discussion regarding the role of the County Commission regarding the Township Annual Reports. The Townships have control over the budgets and whether tax money is earmarked for fire or road funds. The County annually provides technical assistance to the Township Officials in preparing their budgets.
It was the consensus of the Board for staff to prepare a letter to township officials that would provide some general revenue projections for next year.
Jones moved to approve the 2008 Township Annual Reports. Motion was seconded by Flory and carried unanimously.
LAWRENCE COMMUNITY SHELTER 02-23-09
Loring Henderson, Director of the Lawrence Community Shelter, asked the Board to sign a letter to Senator Brownback and Representative Dennis Moore in support of federal funds in the amount of $600,000 for the purchase and renovation of a building to provide shelter and related services to the area homeless. The local Lawrence Salvation Army will close its facility on May 1, 2009.
Jones moved approval for the Board to sign support letters to Senator Brownback and Representative Moore. Motion was seconded by Thellman and carried unanimously.
PUBLIC WORKS 03-23-09
The Board considered signing a Project Agreement with the Kansas Department of Transportation (KDOT) for a US-56 Corridor Study. The purpose of the study is to prepare a corridor management plan that will serve as a framework for future potential highway enhancements, identify and preserve right-of-way that may be necessary to accommodate any projected enhancements, describe and identify access management objectives for the transportation corridor, and promote effective inter-connectivity of the local street/road network with the highway. Keith Browning, Director of Public Works, presented the item. KDOT has selected TranSystems Corporation, as the consultant for the study. The consultant's contract has a not-to-exceed cost of approximately $457,000. The Project Agreement stipulated the following cost share responsibilities for the parties:
Party
% of Total Cost
Cost Share
KDOT
67.2%
$307,000
<1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Johnson County
8.8%
$40,000
Douglas County
4.4%
$20,000
Baldwin City
2.2%
$10,000
Edgerton
2.2%
$10,000
Gardner
8.8%
$40,000
Lawrence-DGCO MPO
4.4%
$20,000
MARC
2.2%
$10,000
Total
$457,000
Jones stated he heard this morning the intermodal project has been delayed due to environmental issues. He asked Browning to follow-up on whether this information is true. It was also stated that the County Counselor has reviewed the contract.
Flory moved to authorize the Commission Chair to sign a Project Agreement with KDOT and other Douglas County and Johnson County local governments and MPOs for a US-56 corridor management study. Motion was seconded by Jones and carried unanimously.
ACCOUNTS PAYABLE 03-23-09
Jones moved approval of accounts payable in the amounts of $234,044.06 paid on 03/16/09 and $162,829.96 to be paid on 03/23/09. Motion was seconded by Flory and carried unanimously.
MISCELLANEOUS 03-23-09
Keith Browning, Director of Public Works, stated he was informed last Friday that Douglas County did not receive stimulus money for the three projects submitted to KDOT for consideration. It was the consensus of the Board to place the Route 438 reconstruction project, Route 1029 to K-10 intersection, on the Monday, March 30, 2009 agenda for discussion on the bid process.
MISCELLANEOUS 03-23-09
Two Commissioners plan to attend the 7:00 p.m 4-H Citizenships Washington Focus Group meeting in the North Room of the Dreher Building, at the Douglas County Fairgrounds on Thursday, March 26, 2009. This information will be posted on the www.douglas-county.com website.
Jones moved to adjourn; Thellman seconded and the motion carried.
_____________________________ ____________________________
Charles Jones, Chairman Nancy Thellman, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date