Meeting Information
-Convene
-Consider approval of the minutes of February 11 and February 16, 2009.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval of Bids for Noxious Weed Herbicides (Keith Browning)
REGULAR AGENDA
(2) Consider approval of Comprehensive Plan Amendment CPA-2007-6, to amend Horizon 2020 by creating Chapter 15 - Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence, and approve Joint City Ordinance No. 8288/County Resolution. (Approved by CC on 1/20/09)(Dan Warner is the Planner.)
(3) Consider approval of Comprehensive Plan Amendment CPA-2007-7, to amend Horizon 2020, Chapter 14 Specific Plans, to approve and add a reference to the Lawrence SmartCode Infill Plan, and approve Joint City Ordinance No. 8289/County Resolution. (Approved by CC on 1/20/09) Dan Warner is the Planner.
(4) Consider approval of options for vehicle replacement for Youth Services (Jackie Waggoner)
(5) Discussion of Economic Development policies and proposed cost benefit model (Roger Zalneraitis)
(6) Discussion of Neighborhood Stabilization Plan (Craig Weinaug and Virginia Dienstbier)
(7) Executive Session for the purpose of consultation with County Counselor on matters concerning possible litigation, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County.
(8) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(9) Adjourn
Jones called the regular session meeting to order at 8:30 a.m. on Monday, February 23, 2009 with all members present.
Jones approved the minutes of February 11 and February 16, 2009, as amended. Motion was seconded by Thellman and carried unanimously.
CONSENT AGENDA 02-23-09
Jones moved approval of the following Consent Agenda:
► Commission Order No. 09-008 (on file with the office of the Clerk); and
► The followings low bids for Noxious Weed Herbicides: Red River, 600 gallons of Glyphosate at $23.95 per gallon and 80 gallons of Remedy at $59.95 per gallon; JB Pear, 300 gallons of Pasture Guard @ $45.45 per gallon, 1200 gal of 2,4-D (Amine) at $11.70 per gallon, and Picloram 22K at $55.17 per gallon; and Lone pine, 100 gallons of Milestone at $275.80 per gallon and 24 quarts of Milestone at $70.17 per quart.
Motion was seconded by Flory and carried unanimously.
PLANNING 02-23-09
The Board considered the approval of Comprehensive Plan Amendment CPA-2007-6, to amend Horizon 2020 by creating Chapter 15 - Place Making to ensure the proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence, and the corresponding Joint City Ordinance No. 8288/County Resolution 09-07. The items were approved by City Commission on January 20, 2009. Dan Warner, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
The proposed amendment is a result of the changing circumstances that have occurred since the Comprehensive Plan was written. The original Horizon 2020 did not contemplate mixed-use development, meaning a mixture of housing types, and/or a variety of living and working options within walking distance of each other. The proposed chapter identifies general locations of land uses located within a development and relational information, community types, and transects along with goals and policies to be used in conjunction with the Lawrence SmartCode. Only property annexed into the City will qualify for this type of development options.
Jones opened the item for public comment. No comment was received.
[Action show below in conjunction with the next related item.]
PLANNING 02-23-09
The Board considered the approval of Comprehensive Plan Amendment CPA-2007-7, to amend Horizon 2020, Chapter 14 Specific Plans, to approve and add a reference to the Lawrence SmartCode Infill Plan, and approve related Joint City Ordinance No. 8289/County Resolution 09-08. The items were approved by the City Commission on January 20, 2009. Dan Warner, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
The amendment was designed to provide more clarity regarding the recommended future land use designations and policies in the
Comprehensive Plan. The specific plans are recommended for adoption. The three areas targeted for the creation of a Traditional Neighborhood Design (TND) development code under this amendment are 19th and Haskell, 23rd and Louisiana, and 25th and Iowa. Essentially, the amendment will assist long-range planning for mixing retail with a variety of housing types.
Jones opened the item for public comment. No comment was received.
Jones moved to approve CPA-2007-6; CPA-2007-7; Joint Ordinance No. 8288 of the City of Lawrence, Kansas, and Resolution 09-07 of the Board of County Commissioners of Douglas County, Kansas approving an amendment to the Comprehensive Land Use plan "Horizon 2020" by adopting and incorporating by reference "Chapter 15 - Place Making, May 21, 2008 Edition' prepared by the Lawrence-Douglas Metropolitan Planning Office; and Joint Ordinance No. 8289 of the City of Lawrence, Kansas, and Resolution No. 09-08 of the Board of County Commissioners of Douglas County, Kansas approving amendments to the Comprehensive Land Use Plan "Horizon 2020" by amending Chapter Fourteen Specific Plans to add a reference to the Lawrence SmartCode Infill Plan and adopting and incorporating by reference "The Lawrence SmartCode Infill Plan, May 21, 2008 Edition " prepared by the Lawrence-Douglas Metropolitan Planning Office. Motion was seconded by Thellman and carried unanimously.
PURCHASING/YOUTH SERVICES 02-23-09
The Board considered vehicle replacement options for the Youth Services 1994 Crown Victoria vehicle. Jackie Waggoner, Director of Purchasing, presented the item. Under the Kansas City Metropolitan Joint Vehicle Bid for the acquisition of 2009 vehicles, the following models are being considered.
Awarded Contractor
Year
Make/Model
MPG
Cost
Roberts Auto Plaza, Inc.
2009
Chevrolet <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Malibu Hybrid
City 26
Hwy 34
$23,521
Roberts Auto Plaza, Inc.
2009
Chevrolet Malibu
City 22
Hwy 30
$17,345
Olathe Ford Sales
(2009 not available)
2010
Ford Fusion
City 18
Hwy 26
$17,865
The Board asked Pam Weigand, Director of Youth Services, her preference of the vehicles. Weigand responded she prefers the Malibu Hybrid. Waggoner projects a fuel savings between $262.20-$640.00 per year based on an $2.50 per gallon rate. The savings could be greater as the price per gallon increases.
Thellman asked why there are no bids from local car dealerships. Waggoner stated the local dealers have been encouraged to participate in the cooperative bidding process. She has held meetings with them, however, they have not responded.
After discussion, it was the consensus of the Board to purchase the Hybrid. This will give the County an opportunity to evaluate any cost savings on fuel and maintenance for future purchases.
Jones moved to approve the purchase of a 2009 Hybrid Chevrolet Malibu for $23,521 for Youth Services, with a not-to-exceed $24,000 price cap; and for staff to pursue the Air Quality Mitigation Alternative Vehicle Fuel Grant. Motion was seconded by Flory and carried unanimously.
MISCELLANEOUS/ECONOMIC DEVELOPMENT 02-23-09
The discussion on economic development policies and proposed cost benefit model to be presented by Roger Zalneraitis, was tabled for the Wednesday, February 25, 2009 meeting.
MISCELLANEOUS 02-23-09
Jones asked Craig Weinaug, County Administrator, to prepare a discussion on the impact of the Governor's budget on County financing for the Wednesday, February 25, 2009 meeting.
MISCELLANEOUS/NEIGHBORHOOD STABILIZATION 02-23-09
Virginia Dienstbier, Certified Grant Administrator with Rural Development Association of Northeast Kansas, presented the Board with information about federal funding that has already been designated for Douglas County under the Kansas Neighborhood Stabilization Program. The program will enable the purchase and rehabilitation of repossessed homes on the market. The goal is to resale the homes to prevent a decline in property value in neighborhoods because of abandoned homes. The State of Kansas was awarded approximately $20 million with $555,862.00 being allotted to Douglas County. According to Dienstbier, there are 124 empty repossessed homes in Douglas County, mostly within the City limits of Lawrence. The funding would cover approximately five homes. To receive funding, the County would require a Grant Administrator to be responsible for assisting the County in obtaining inspectors, detailing work to be done and preparing bid specs for contracts for each property rehabbed
Craig Weinaug, County Administrator, suggested negotiating an agreement with the City of Lawrence and using Margene Schwartz, City Representative for the Neighborhood Resource Department, who has experience with these types of programs. Once the County has established credibility and experience in this area, we may seek projects outside the city limits.
It was the consensus of the Board to authorize staff to negotiate an agreement with the City of Lawrence as discussed above. The Board will discuss their level of involvement at that time.
PUBLIC WORKS 02-23-09
Keith Browning, Director of Public Works, updated the Board on the status of the economic recovery federal funding, as first discussed at the February 2, 2009 meeting. The Kansas Department of Transportation is soliciting requests for projects from cities and counties to use funds made available for road and bridge projects. It is estimated that North East Kansas, District 1 will receive approximately $11 million in funds. Douglas County has the potential to share in those funds. The Board discussed which projects to submit to KDOT for approval. Browning suggested that the more Douglas County was willing to finance the project, the greater consideration KDOT may give to the project.
Browning suggested the County submit for funding consideration the reconstruction of Douglas County Route 438, also know as Farmer's Turnpike, from County Route 1029, northwest of Lawrence to the Kansas Highway 10 intersection. The project is estimated at $2.6 million. The Board discussed funding 50 percent of the project.
It was the consensus of the Board for Browning to review whether to submit the Route 438 project only, or to submit it and use the Route 1057 resurfacing project from Route 442 to K-10 as a second project, and bring his review back to the Board at the Wednesday, March 4, 2009 meeting for decision.
ACCOUNTS PAYABLE 02-23-09
Jones moved to approve a manual check in the amount of $2,948.64 to be paid on 02/23/09 for 2008 funds; and accounts payable in the amounts of $229,751.08 to be paid on 02/23/09 for 2008 funds and $173,585.76 to be paid on 02/23/09 for 2009 funds. Motion was seconded by Flory and carried unanimously.
EXECUTIVE SESSION 02-23-09
At 9:55 a.m., Jones moved that the Board recess into executive session for 15 minutes to discuss a matter regarding potential litigation, which would be deemed privileged under the attorney-client relationship. The justification is to maintain attorney-client privilege on a matter involving Douglas County. Other attendees included: Craig Weinaug, County Administrator; Evan Ice, County Counselor; and Pam Madl, Assistant County Administrator. Motion was seconded by Flory and carried unanimously.
At 10:10 a.m., the executive session was extended for an additional 25 minutes. At 10.35 a.m., the executive session was again extended for 20 minutes.
The Board concluded the executive session at 10:55 a.m. and resumed its regular session. No action was taken as a result of the executive session.
Jones moved to adjourn; Thellman seconded and the motion carried.
____________________________ ____________________________
Charles Jones, Chairman Nancy Thellman, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date