Meeting Information
5:30 p.m. -Executive Session for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County.
6:35 p.m. (Meet in the Commission Chamber)
-Convene
CONSENT AGENDA
(1 )(a) Consider approval of Commission Orders
REGULAR AGENDA
(2) Consider approval Aero-Metric, Inc. to fly orthophotography for 2009 (Dennis Albers)
(3) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(4) Adjourn
EXECUTIVE SESSION 01-14-09
At 5:30 p.m., Jones moved that the Board recess into executive session for 65 minutes to discuss a matter, which would be deemed privileged under the attorney-client relationship. The justification is to maintain attorney-client privilege on a matter involving Douglas County. Other attendees included: Craig Weinaug, County Administrator; Evan Ice, County Counselor; and Pam Madl, Assistant County Administrator.
The Board concluded the executive session at 6:35 p.m. No action was taken.
Jones called the regular session meeting to order at 6:35 p.m. on Wednesday, January 14, 2009 with all members present.
CONSENT AGENDA 01-14-09
Jones moved approval of the following Consent Agenda:
► Commission Order No. 09-001 (on file with the office of the Clerk)
Motion was seconded by Flory and carried unanimously.
MISCELLANEOUS 01-14-09
The Board discussed having a short presentation made by the County Clerk explaining Commission Orders and Accounts Payable procedures at an upcoming meeting.
GIS 01-14-09
The Board considered the approval of a contract with Aero-Metric, Inc. for aerial orthophotography for 2009. Dennis Albers, GIS Coordinator, and Jim Lawson, Director of Information Technology, were present for the discussion. The item is a follow up to the cooperative bidding process with Shawnee County, Jefferson County, Leavenworth County and the City of Lawrence for new orthophotography approved on November 12, 2008 by the Board. The following bids were received:
Name
Amount
Price
Furgo
$415,826.00
$202.00 per sq. mile
Woolpert
$390,640.00
$190.00 per sq. mile
MJ Harden
$388,503.00
$189.00 per sq. mile
Aero-Metric
$317,991.00
$154.00 per sq. mile
Surdex
$308,208.00
$149.00 per sq. mile
Kurcera
$226,000.00
$109.00 per sq. mile
Sanborn
$222,151.00
$108.00 per sq. mile
After reviewing the bids and checking references, the committee recommended Aero-Metric because Douglas County, Leavenworth County and Shawnee County have used them before and were satisfied with their work. The cooperative bid will save approximately 15% over what the cost of flight was for the 2006 contract. The City is responsible for 131 square miles within the UGA and the County, 344 square miles. Douglas County will receive a grant from USGS for 25% of its cost.
Lawson stated Douglas County last updated its orthophotography in 2006 and it is recommended that updates be done every 3-4 years. Orthophotography provides a bird's eye view of the property looking down. It is utilized by the Emergency Communications department when assisting emergency personnel, and Public Works.
Thellman asked if this is something the County has been doing. Lawson explained "yes", since 1988. Pam Madl, Assistant County Administrator, added that we also use this imaging in our Board meetings to locate property. Joining with the other municipalities allowed for a better contract price.
Jones asked why the County can not use Google Earth for the aerial views. Lawson stated that would be against the Google Earth's licensing agreement to use the program internally.
Flory moved to authorize the GIS department on behalf of Douglas County to enter into a contract with Aero-Metric for aerial orthophotography with the Shawnee, Jefferson, and Leavenworth Counties and the City of Lawrence; and not to exceed the amount of $52,976.00 for the Douglas County portion of the contract. Motion was seconded by Jones and carried unanimously.
Jones moved to adjourn; Thellman seconded and the motion carried.
____________________________ ____________________________
Charles Jones, Chairman Nancy Thellman, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date