Meeting Information
-Convene
-Consider approval of the minutes of September 29, October 15 and October 20, 2008.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Adopt Resolution 08-44 for revised Sanitary Sewer Code as passed at October 20, 2008 meeting (Evan Ice);
(c) Consider approval of road right-of-way contracts for project No. 2007-13, the improvement of County Route 438 from 625E to 850E. (Also known as the farmer's turnpike) (Michael Kelly); and
(d) Acknowledgement of September 2008 Fee Reports.
REGULAR AGENDA
(2) Consider approval of acquisition of Oblique Photography and Software (Dennis Albers)
(3) Executive Session to discuss personnel.
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(5) Adjourn
Johnson called the regular session meeting to order at 8:30 a.m. on Monday October 27, 2008 with all members present.
Johnson moved to approve the minutes of September 29, October 15 and October 20, 2008 as amended. Motion was seconded by McElhaney and carried unanimously.
CONSENT AGENDA 10-27-08
McElhaney moved approval of the following Consent Agenda:
► Resolution 08-44 adopting an amended and restated Douglas County Sanitary Code;
► Contracts for highway purposes for Project No. 2007-13 for the following property owners for 547-Route 438 - N1800 Road: Wint Winter, Jr, President, Winter School Preservation, Inc.; Madeline Jane Triplett; Delbert A Leistra and Wilma Leistra; Ronald L. and Mary A Bereiter; L.L. Baugher; and
► Acknowledgement of September 2008 Fee Reports.
Motion was seconded by Johnson and carried unanimously.
APPRAISER 10-27-08
The Board considered a request from the Appraiser's office to purchase oblique photography of 132 sections, or 86% of the parcels in Douglas County and the Electronic Field Study (EFS) software to utilize the data. Dennis Albers, GIS Department; Marion Johnson, Douglas County Appraiser; and Jim Lawson, Director of Information Technology, were present for the discussion. Oblique photography is used by the Appraiser's office to do in-house field checks and allows staff to measure buildings and determine the area without leaving the office. It provides an angular view of property at approximately 40 degrees and provides a 360-degree view around each building. This type of photography can be utilized by law enforcement in the field during tactical situations.
Marion Johnson commented that his office requires a fly over every two years and would have to purchase new photography in 2009 if this package was not approved.
Kay Pesnell, Register of Deeds, stated it would be appropriate for the funds to come out of the technology fund as the purchase would initially be for the Appraiser's office, even though other departments can use the software.
A proposal of $56,600 was submitted by Pictometry International Corporation and includes both the oblique photography and EFS software and two-years of maintenance. The software is proprietary and can only be purchased through Pictometry International. Therefore, staff is asking the Board to waive the bidding process.
After further discussion, Johnson moved to authorize the Board to approve the proposed $56,600 submitted by Pictometry International Corporation for new oblique photography and the Electronic Field Study software and to waive the formal bidding process as Pictometry International is a sole source provider of the software. Motion was seconded by McElhaney and carried unanimously.
ACCOUNTS PAYBLE 10-27-08
Johnson moved to approve accounts payable in the amount of $288,616.08 to be paid on 10/27/08. Motion was seconded by Jones and carried unanimously.
APPOINTMENTS 10-27-08
McElhaney moved to approve the following one-year appointments to the Douglas County Fairboard: Benito Delgado, Eudora, Kansas will replace Jim Gabriel when his term expires January 31, 2009.; Andy Booth, Lawrence, Kansas, will replace Kim Booth when her term expires on January 31, 2009; and Julie Flory, Overbrook, Kansas, will replace Lee Queen when his term expires January 31, 2009; and to approve C B Brumm, Baldwin City, Kansas, to fill the unexpired term of Lisa Pattrick, who resigned in August 2008, and to serve a full one-year term beginning February 1, 2009 and expiring on January 31, 2010; and McElhaney also moved to approve additional one-year terms to the board for the following current board members with terms to expire January 31, 2010: Tara Flory, City of Lawrence; Doug Berg, Clinton Township; Jane Bireta, Grant Township; Chris Creek, Lecompton Township; Charlie Garzillo, Willow Springs Township; and John Hale, Kanwaka Township. Motion was seconded by Johnson and carried unanimously.
EXECUTIVE SESSION 10-27-08
At 9:10 a.m., McElhaney moved that the Board recess into executive session for 40 minutes to discuss a personnel matter. Motion was seconded by Johnson and carried unanimously. At 10:50 a.m., Johnson moved for the Board to return to regular session; Jones seconded and the motion was carried unanimously. No action was taken.
Jones moved to adjourn the meeting; Johnson seconded and the motion carried unanimously.
____________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date