Meeting Information
-Convene
-The Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval of 2007 Township Annual Reports (Debbie Sparkes)
REGULAR AGENDA
(2) Consider approval of SP-01-09-08: A site plan for the development of a 17,157 square foot industrial building, located at Maple Grove North No. 3, Lot 5, along the east side of U. S. Highway 24/59, approximately 700' north of the intersection of Highways 24/40/59. Submitted by Paul Werner Architects for Limerick Properties LLC (Paul Patterson, planner)
(3) Discussion and report on Health Care Access (Nikki King)
(4) Consider approval to award contract for sanitary sewer construction S.E. Lawrence Sanitary Sewer Main Benefit Districts 1, 2 & 3 DGCO Project Nos. 2006-13, 2006-14 & 2006-15 (Terese Gorman)
(5) Consider approval to award contract for lift station construction S.E. Lawrence Sanitary Sewer Main Benefit Districts 1, DGCO Project No. 2006-13A (Terese Gorman)
(6) Review and Approve 7Th Judicial District Juvenile Justice Authority Prevention, Intervention and Core Services Funding Application for FY 2009 (Pam Weigand)
(7) Review and Approve CY 2007 GS Supplemental Grant Adjusted Budget Summary for Case Management (Pam Weigand)
(8) Review and Approve CY08 Supplemental Graduated Sanctions funds for Douglas County Youth Services JJA Case Management and Juvenile Intake and Assessment (Pam Weigand)
(9) Consider approval of the 2008 Capital Improvement Plan (CIP) (Pam Madl)
(10) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(11) Adjourn
Johnson called the meeting to order at 8:30 a.m. on Monday, March 3, 2008 with two members present. McElhaney arrived at a later time.
CONSENT AGENDA 03-03-08
Jones moved approval of the following Consent Agenda:
► Commission Order Nos. 08-024 and 08-025 (on file with the office of the Clerk); and
► 2007 Township Annual Reports
The motion was seconded by Johnson and carried 2-0.
Jones moved to approve the minutes of January 30 and February 4, 2008. Motion was seconded by Johnson and carried 2-0.
PLANNING 03-03-08
The Board considered the approval of SP-01-09-08, a site plan for the development of a 17,157 square foot industrial building located at Maple Grove North No. 3, Lot 5, along the east side of U.S. Highway 24/59, approximately 700' north of the intersection of Highways 24/40 and 59. The 3.116-acre property is vacant and located between two pieces of property. The application was submitted by Paul Werner Architects for Limerick Properties LLC, property owner of record. Paul Patterson, Lawrence-Douglas County Metropolitan Planning Department, was present for the discussion. Staff recommends approval of the proposed site plan subject to the following conditions:
1) Approval of a septic system construction permit from the Douglas County Health Department prior to release of the site plan for building permits. Any approved septic field shall be shown on the site plan and may not encroach on driveway, parking, storage areas, or utility easements.
2) Add the following general notes to the site plan:
a) "A screened fence providing screening from the adjacent Maple Grove Cemetery will be constructed to the approval of the County Zoning Administrator prior to the placement of outdoor storage materials or equipment."
b) "Site plan will need to be administratively approved to show any outside storage area or fencing prior to establishment of this additional use."
Jones stated concern over issues he has heard regarding traffic in that area. He asked if staff has tried to track the accumulate amount of traffic going in and out of the cul-de-sac so we can plan for an accumulative impact. Patterson responded that a study was done five years ago when the industrial park was approved. Maple Grove is a privately owned and maintained industrial cul-de-sac.
Jones asked Keith Browning, Director of Public Works, if he has any sense of the amount of traffic in and out of the industrial park. Browning replied, no, but KDOT may have a count. Jones stated the County needs to be mindful of the accumulative impact. One day there may need to be improvements done and he wants to make sure the County is in position to handle that when the time comes. Johnson stated that the turn lane would come off Highway 24 and that would be a KDOT issue.
Johnson opened the item for public comment. No public comment was heard.
Jones moved to approve site plan SP-01-09-08 a site plan for Maple Grove North No. 3, Lot 5, with the above listed conditions. Motion was seconded by McElhaney and carried 3-0.
HEALTH CARE ACCESS 03-03-08
Nikki King, Executive Director of the Health Care Access Clinic, gave a presentation to the Board regarding the status of the Health Care Access Clinic, a free clinic which serves the uninsured and low income population of Douglas County.
No action was taken.
PUBLIC WORKS 03-03-08
The Board considered the awarding of contracts for sanitary sewer construction for the S.E. Lawrence Sanitary Sewer Main Benefit Districts 1, 2 & 3 DGCO Project Nos. 2006-13, 2006-14 & 2006-15. Terese Gorman, County Engineer was present for the discussion. The contract is for the construction of sewer lines for all three benefit districts. Sixteen contractors submitted bids. The low bidder was R.D. Johnson Construction with a total bid of $1,288,219.30. The Engineer's Estimate was $2,212,912.50. The construction of the lift station included in Benefit District 1 is by separate contract. The city of Lawrence is paying portions of each benefit district. Under the terms of Douglas County's agreement with the City of Lawrence, the City is responsible for construction inspection work.
Jones moved to approve the low bid of $1,288,219.30 from R.D. Johnson Construction for Project Nos. 2006-13, 2006-14 and 2006-15, the construction of sanitary sewer lines for S.E. Lawrence Sanitary Sewer Main Benefit Districts 1, 2 & 3. Motion was seconded by McElhaney and carried 3-0.
PUBLIC WORKS 03-03-08
The Board considered the approval of a contract for lift station construction for the S.E. Lawrence Sanitary Sewer Main Benefit Districts 1, DGCO Project No. 2006-13A. Terese Gorman, County Engineer, was present for the discussion. Bids were opened February 21, 2008, with five contractors submitting bids. The low bidder was Midland Contractors with a total base bid of $909,300. The Engineers Estimate was $1,111,000. The base bid is for the construction of a 4.9 million-gallon per day (MGD) lift station. Alternate Bid Item 1 is for the construction of a 1.3 MGD lift station.
Alternate Bid Item 2 is for supply and installation of a 230 kW generator in place of the 125 kW generator included in the base bid. If the base bid is accepted, the City of Lawrence will pay the difference in cost between the smaller lift station included in Alternate Bid Item 1 and the larger lift station included in the base bid. The City will pay the additional cost of the larger generator if Alternate Bid Item 2 is accepted.
The City requests we accept the low bid from Midland Contractors and Alternate Bid Item 2. The City will be finically responsible for $33,300.00 for the larger lift station and for $21,000.00 for Alternate Bid Item 2. Under the terms of Douglas County's agreement with the City of Lawrence, the City has responsibility for construction inspection for this work.
McElhaney moved to approve the low bid of $909,300 and Alternate Bid Item 2 in the amount of $21,000.00 from Midland Contractors for Project No. 2006-13A, the construction of a 4.9 MGD lift station for S.E. Lawrence Sanitary Sewer Main Benefit District No. 1. Motion was seconded by Johnson and carried 3-0.
YOUTH SERVICES 03-03-08
The Board considered the review and approval of the 7Th Judicial District Juvenile Justice Authority Prevention, Intervention and Core Services Funding Application for FY 2009. Pam Weigand, Director of Youth Services, was present for discussion. The Juvenile Justice Authority asked the Core Programs to submit reduced budgets based on fiscal year 2008 funding levels, utilizing a new funding formula and to submit alternative (enhanced) budgets on a possible infusion of 3.5 million in state funding for community programs. The funding application table is as follows:
Funding Type
FY 2008
FY 2009 (Reduced)
FY 2009 Alternate
(Enhanced)
Prevention
$117,858.00
$117,858.00
$117,858.00
Intervention/Graduated Sanctions
$64,898.00
$64,898.00
$64,898.00
Core Services
$478,622.00
$458,086.00
$538,370.00
Total
$661,378.00
$640,842.00
$721,126.00
Due to the state reallocating funding, Weigand has prepared two budgets. First the recommended reduced budget for FY 2009 and an alternate enhanced budget for FY 2009. The legislature plans to infuse 2.5 million into the budget, which would allow for the increased amount for Core Services under the enhanced budget. Weigand asked the Board to approve both the reduced and alternate enhanced budgets.
Johnson moved to approve the FY 2009 reduced budget in the amount of $640,842.00. Motion was seconded by Jones and carried 3-0.
Jones moved to approve the FY 2009 Alternate Enhanced Budget in the amount of $721,126.00. Motion was seconded by McElhaney and carried 3-0.
YOUTH SERVICES 03-03-08
The Board reviewed and considered approval of the CY 2007 GS Supplemental Grant Adjusted Budget Summary for Case Management. Pam Weigand, Director of Youth Service, was present for the discussion. When the budget was submitted in 2007, Youth Service anticipated using more funds for contractual and professional services. During the CY 2007 grant period, funds were primarily used for expenses related to transportation of juveniles and for procurement of clothing for juveniles in custody and supplies related to drug and alcohol testing. The changes are outlined as follows:
Allowable Expenses
CY 2007 Approved Budget
Change
Adjusted CY2007 Budget
B. Travel
$4,000.00
$1,720.70
$5,720.70
D. Supplies
$1,000.00
$555.45
$1,555.45
E. Contractual Professional
$3,138.65
$(2,276.15)
$862.50
Total
$8,138.65
$8,138.65
The Juvenile Corrections Advisory Board reviewed and approved the adjustment. The Juvenile Justice Authority requires approval of the JCAB and the Board of County Commissioners on the Grant Budget Adjustment.
Jones moved to approve the CY 2007 GS Supplemental Grant Adjusted Budget Summary for Casement Management. Motion was seconded by McElhaney and carried 3-0.
YOUTH SERVICES 03-03-08
The Board reviewed and considered approval of the CY 2008 Supplemental Graduated Sanctions funds for Douglas County Youth Services JJA Case Management and Juvenile Intake and Assessment. Pam Weigand, Director of Youth Services, was present for the discussion. The JJA will be distributing unexpended FY 2007 supplemental funds to Douglas County in the amount of $10,286.00 for core programs.
Jones moved to approve CY 2008 Supplemental Core Check. Motion was seconded by McElhaney and carried 3-0.
BUDGET 03-03-08
The Board considered the approval of the 2008 Capital Improvement Plan. Pam Madl, Assist County Administrator, was present for the discussion. At this time $4,489,827 is available in the CIP fund to allocate to other projects. Suggested allocations were to: Building/Miscellaneous CIP for $448,983; Road CIP for $2,244,914; and Bridge CIP for $1,795,931.
Jones stated he trusts Staff's judgment on which road and bridge projects to allocate funds. Johnson stated we need to be spending our money where it gives us the best, long-term value and serves the largest number of people in the growing traffic environment. Jones stated his concern is addressing the CIP in the long run for example, repairing and maintaining all bridges in Douglas County; improving the road from Baldwin into Lawrence and connecting K-10 to Highway 59. He stated he would like to see more study done on the CIP plan projecting 20 years from now.
Johnson commented that the city may delay construction of the Wakarusa Wastewater Treatment Plant because of the slower growth that we are currently experiencing.
Browning stated concern on how the County will share costs with the City of Eudora on, especially I-70 and K-10 through Eudora. Johnson stated the County needs a commitment from Eudora on a time frame and a dollar amount to start the project.
Johnson would like to see a list from Public Works showing what needs to be done in order, over the next 5 to 10 years. Jones stated an arterial connection from 59 to K-10 could be a large expense. He also stated concern about the need to widen the road connecting Haskell to 458 due to the number of accidents.
It was the consensus of the Board for the Assistant County Administrator to revise the 2008 Capital Improvement Plan and to bring it back to the Board for approval.
ACCOUNTS PAYABLE 03-03-08
Jones moved approval of accounts payable in the amount of $2,681,901.98 to be paid on 03/03/08. Motion was seconded by McElhaney and carried 3-0.
Jones moved to adjourn the meeting; Johnson seconded and the motion carried.
____________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ ____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date