Meeting Information
(Meet in the EOC room, 2nd floor JLE Building)
-Convene
-The Pledge of Allegiance
- Consider approval of minutes for August 22, August 27, August 29, September 5, September 10, September 12, and September 17, 2007
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval of change order for mill and overlay project No. 2007-6 to add paving fabric under overlay on Route 1023 in Lecompton (Keith Browning)
REGULAR AGENDA
Planning Item:
(2) Consider a request to challenge of the US Census Bureau 2006 population estimates for Douglas County. Authorization is needed from the Board of County Commissioners so that Planning Staff can proceed with the challenge. (Dan Warner and David Guntert are the Planners)
(3) Community Corrections (Ron Stegall)
(a) Consider approval of Douglas County Outcome Report to KDOC
(b) Consider approval of State Outcome Report
(c) Consider approval of SB14 Grant Application
(d) Consider approval of FY08 Award of Grant Funds Budget Summary from Carry Over Reimbursements
(4) Initiate Subdivision Text Amendments for Public Hearing at October Planning Commission Meeting (Linda Finger)
(a) Clarifying the intent for publicly treated water in all UGA residential developments
(b) Clarifying the appeals procedure for sections 20-804,20-805 and 20-806
(c) Revising the standard for hard surfaced roads in the UGA
(d) Revising the standard for conserving natural resources through conservation easements
(5) Consider approval for contracts with government financing office association to evaluate the County financial systems (Jamie Shew, Paula Gilchrist)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Johnson called the meeting to order at 8:30 a.m. on Monday, September 24, 2007 with all members present.
MISCELLANEOUS 09-24-07
Marion Johnson, County Appraiser, thanked the Board for the Proclamation they signed regarding his many contributions to Douglas County. It was presented to Marion Johnson at a recent Appraiser's Conference honoring Marion as the president.
McElhaney moved to approved the minutes of August 22, August 27, September 5, September 10, September 12 and September 17, 2007 (as amended). Motion was seconded by Jones and carried unanimously.
CONSENT AGENDA 09-24-07
Jones moved approval of the following Consent Agenda:
► Change order to Project 2007-6 to add paving fabric on Route 1023 in Lecompton, and reaffirm authorization for Public Works Director to approve additional change orders totaling up to 10% of the contract amount.
The motion was seconded by McElhaney and carried unanimously.
PLANNING 09-24-07
Dan Warner, Lawrence-Douglas County Metropolitan Planning Department, asked the Board to consider a challenge to the US Census Bureau 2006 population estimates. Staff has determined that the US Census Bureau is underestimating both the City of Lawrence and Douglas County population by approximately 522 people, which will affect federal funding.
Johnson moved to authorize Planning Staff to proceed with the challenge of the US Census Bureau 2006 population estimates for Douglas County. Motion was seconded by Jones and carried unanimously.
COMMUNITY CORRECTIONS 09-24-07
Ron Stegall, Director of Community Corrections, presented the Board with a request for approval of the following:
a) Douglas County Outcome Report Fiscal Years 2007, 2008 and 2009 to the Kansas Department of Corrections;
b) State Outcome Report for Statewide Performance Measures Fiscal Years 2007, 2008 and 2009 to Kansas Department of Corrections;
c) Senate Bill 14 Risk Reduction Initiative FY 2008 Competitive Grant Application; and
d) FY 2008 Carryover Reimbursement Plan Budget Summary(s) and Budget Narrative(s).
Jones moved to approve the request for above-listed grant, award and reports items a, b, c, and d. Motion was seconded by McElhaney and carried unanimously.
APPOINTMENT 09-24-07
McElhaney moved to approve the reappointment of Melissa Boisen to the Douglas County Community Corrections and Youth Services Advisory Board for a third 2-year term, which will expire December 2009. Motion was seconded by Jones and carried unanimously.
CLERK & TREASURER 09-24-07
The Board considered entering into a contract with Government Finance Officers Association (GFOA), a non-profit organization, to provide an independent expert analysis on general ledgers, accounts payable and receivable, project accounting, budgeting, fixed assets, purchasing, grants management, tax revenue integration and payroll integration. Jamie Shew, Douglas County Clerk, and Paula Gilchrist, Douglas County Treasurer, outlined the benefits of the analysis and discussed goals of the offices of the Treasurer and Clerk to enhance current technology, and improve systems and processes for better customer services.
After discussion, Jones moved to authorize staff to waive the Request For Proposal process (RFP), and directed the Finance System Committee to begin negotiations with GFOA on an evaluation of the County financial systems. Motion was seconded by McElhaney and carried unanimously.
PLANNING 09-24-07
The Board considered the approval of Text Amendments to initiate for Public Hearing at the October Planning Commission meeting. Linda Finger, Planning Resource Coordinator, was present for discussion. The Board discussed wording revisions to the following initiatives:
a) Clarifying the intent for publicly treated water in all UGA residential developments, Section 20-811 Public Improvements(e)(1): The Board requested the language on the issue of Publicly Treated Water, to be revised to "distributed by a water meter to the residence in question".
b) Clarifying the appeals procedure for sections 20-804, 20-805 and 20-806: It was the consensus of the Board that the terms "severe hardship" and "impractical" made the regulations too subjective to be easily enforced by the Planning Director. The Board directed staff to find better wording that more concisely delineated conditions under which a waiver would be granted. That directed staff to return with the proposed amendment when this had been accomplished. Specifically noted by the Commission was that the term "impractical" should be clarified to be mean this is not a fiscal impracticality.
c) Revising where the standard for hard-surfaced roads apply in the Urban Growth Area: The Board directed staff to remove reference to the service areas in Section 20-804 Cluster Development and Section 20-805 Large Parcel Property Division (which were included in amendments they considered in September that have yet to come back to the Commission in Resolution form for adoption); and, to add the word "local" to the County's rock road standard.
d) Revising the current code language for Conservation Easements to make them voluntary and to require "set asides" for sensitive lands in the UGA in addition to the identification of Immediate and Future Development Areas. It was noted that the consensus on the Board has changed since adoption in December '06 on how Conservation Easements are to be used/considered in the Unincorporated Area [both within the UGA and in the Rural Area]. All references in the draft amendment to initiate are to be revised from "Resource Conservation Agreement" and "Conservation Easement" to "Temporary Conservation Agreement" and "Permanent Conservation Easement". This initiated amendment applies to: Section 20-804(c)(2) Cluster Developments; Section 20-805(c)(2) Large Parcel Property Division; Section 20-807(h) Certificate of Survey: Section 20-810(j) Subdivision Design Standards; and Section 20-815. Interpretations, Rules of Construction and Definitions.
After discussion, Jones moved to initiate for public hearing the wording revisions as amended for items a, c, and d above. Motion was seconded by McElhaney and carried unanimously.
ACCOUNTS PAYABLE 09-24-07
Johnson moved to approve accounts payable in the amount of $275,779.74 to paid on 09/24/07. The motion was seconded by McElhaney and carried unanimously.
McElhaney moved to adjourn the meeting; Jones seconded and the motion carried.
____________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ ____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date