Meeting Information
-Convene
-Consider approval of minutes for December 18, 2006
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of findings document and Quit Claim Deed of Lone Star property (Michael Kelly);
(c) Consider request from KLM (Bill Marshall) for use of Lone Star Lake and Marina for the fourth annual Midwest Mayhem Triathlon (Craig Weinaug); and
REGULAR AGENDA
(2) Approve Letter to Dreher Estate with assurances from County, and discussion of issues related to the disposition of Dreher gift to the 4-H Foundation (Trudy Rice)
(3) a) Public Hearing for N600 Road Benefit District formation (Keith Browning)
b) Consider Resolution for N600 Road Benefit District formation (Keith Browning)
(4) Consider awarding construction contract Rehabilitation of Kansas River Bridge at Lecompton DGCO Project No. 2005-11 (Keith Browning)
(5) Consider bids for crushed rock for road maintenance (Keith Browning)
(6) Consideration of dust palliative program for 2007 (Keith Browning)
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(8) Executive Session for Personnel and Jail Security
(9) Adjourn
Johnson called the meeting to order at 6:38 p.m. on Wednesday, January 31, 2007 with all members present. The Pledge of Allegiance was recited.
CONSENT AGENDA 01-31-07
Jones moved approval of the following Consent Agenda:
► Approve findings document and Quit Claim Deed of Lone Star property to Jill Lisher (a/k/a Bessie Corrine Lisher) and Raeburn Lisher, Trustees of the Corrine Lisher Living Trust; and
► Approve request from KLM Marketing Solutions for the use of Lone Star Lake and Marina for the 3rd Annual Midwest Mayhem Triathlon.
The motion was seconded by McElhaney and carried unanimously.
FAIRGROUNDS & 4-H FOUNDATION 01-31-07
Trudy Rice, Douglas County Extension Director, gave a presentation to the Board from the Douglas County 4-H Foundation sharing preliminary thoughts for the construction of the new 4-H Building, donated by the Dreher Estate funds, naming a building committee, a proposed timeline and long range planning for the fairgrounds in general. McElhaney suggested the 4-H Foundation involve the Master Gardner's organization on the landscaping and design work on the new building.
Jones asked to see an estimate of the projected operating costs for the new building and an adjustment be made to the time line to include final approval of design and location by the Board.
Jones moved to approve signing a letter to the Helen Dreher Estate and the Douglas County 4-H Foundation to acknowledge the Douglas County Commission's commitment to maintenance and care for the facility and moved to appoint Commissioner McElhaney and Pam Madl, Assistant County Administrator, to serve on the Building Committee as representatives of Douglas County. The motion was seconded by Johnson and carried unanimously.
APPOINTMENT 01-31-07
McElhaney moved to appoint John Hale, Lawrence, to the Douglas County Fair Board representing Kanwaka Township for a one-year term to expire January 2008, replacing Richard Ice. Jones seconded and the motion carried unanimously.
PUBLIC WORKS & PETITION 01-31-07
Keith Browning, Director of Public Works, brought a petition to the Board for consideration for improvements to N600 Road. The petition calls for capital improvement to the road, reconstructing to County standards with an aggregate base and a chip sealed roadway surface. The petition requests the initial costs of construction, engineering, rights-of-way and easement acquisition, utility relocations, and all other costs associated with the roadway improvements, excluding construction costs for replacing the existing culvert within the Route 1055 right-of-way, be assessed according to percentages set forth in the petition with annual payments over a period of twenty years. The cost to maintain the half-mile stretch of road is approximately $4,000 per year. Jones moved to open a public hearing for the purpose of receiving written or oral objections for the consideration of a petition for a Road Benefit District for N600 Road. The motion was seconded by Johnson and carried unanimously.
One Douglas County resident stated he is not for or against the improvements, but questioned if new land is developed in the area, is the developer responsible for the improvement debt. Browning responded that if any current property in the district subdivides, the land assessments would be prorated into new parcels based on land area as outlined in Exhibit A of the Resolution 07-08, creating the benefit district.
Christopher Delaney, Douglas County resident, stated he is not for or against the improvements but questioned what is included in the $235,000 preliminary cost and if that is a concrete figure. Browning explained that there is specific language in the resolution that outlines the steps in the improvement process. The Department of Public Works is subject to project authorization contingencies such as if, following the preparation of preliminary construction plans, construction costs are likely to exceed the estimated construction costs by more than 10%, Public Works will not continue without holding a public hearing before the Board. The same process will apply following the preparation of final construction plans and the bid opening. The $235,000 preliminary cost estimate is only for construction, not for relocating utilities, engineering, or right-of-way costs. There could be additional costs involved.
Jones moved to close the public hearing. Johnson seconded the motion and it carried unanimously.
Jones then moved to approve Resolution No. 07-08, a resolution creating N600 Road Benefit District within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment. The motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 01-31-07
Keith Browning, Director of Public Works, discussed the bids opened on January 23, 2007 for the rehabilitation of the Kansas River Bridge at Lecompton. Three bids were received. The low bid of $2,518,322.32 from A.M. Cohron & Son, Inc. is 1.8% higher that the engineer's estimate of $2,474,065.50. The Board is allowed to award a contract for up to 10% over the engineer's estimate.
McElhaney volunteered to be the commissioner that would be the staff contact for the project, and the Commissioners agreed.
Jones moved to award the contract for the rehabilitation of the Kansas River Bridge at Lecompton, Project No. 2005-11, to the low bidder, A.M. Cohron & Son, Inc., in the amount of $2,518,322.32 and authorized the Public Works Director to approve change orders totaling up to 5% of the contract amount. The motion was seconded by Johnson and carried unanimously.
PUBLIC WORKS 01-31-07
The Board discussed bids for crushed rock aggregates used for road maintenance. Keith Browning, Director of Public Works, stated that sealed bids were opened on December 27, 2006, and two bids for AB-3 aggregate; one bid for SS-3 aggregate, and an alternate bid for Road Rock were submitted. After discussion, Johnson moved to accept the following bids: Hunt Martin for the supply of AB-3 @ $4.50/ton and for the supply of SS-3 @ $5.00/ton, all from Globe Quarry; and also accept the bid from Hamm Quarries, Inc, for the supply of AB-3 @ $5.75/ton and road rock @ $7.25/ton, all from Harrell Quarry. Jones seconded the motion and it carried unanimously.
PUBLIC WORKS 01-31-07
Keith Browning, Director of Public Works, discussed the consideration of making available a Dust Palliative Program for 2007 for county residents living adjacent to rock roads. Jones moved to approve the continued brokerage of a dust palliative program with an up front user fee of $1.30/linear feet ($0.70/l.f. for dust palliative material and an additional $0.60 l.f. user fee to cover approximately 1/2 of road preparation costs), plus an administrative fee of $45.00 per location; and authorized the Director of Public Works to treat 1140 linear feet of roadway on route 1039 south of the town of Lone Star, two sections of E 1750 Road north of Route 460 (1300 l.f.), and Route 458 from E 1 Road to E 100 Road due to safety concerns of limited visibility (5280 l.f.) The Board also authorizes the Director of Public Works to advertise for bidders once the application process has been completed. The motion was seconded by McElhaney and carried unanimously.
ACCOUNTS PAYABLE 01-31-07
Jones moved to approve manual checks in the amounts of $1,730.70 to be paid on 01/29/07; and a wire transfer in the amount of $492,286.25 to be paid on 01/31/07. The motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS 01-31-07
At 7:50 p.m., Johnson moved that the Board recess into executive session for 20 minutes with Craig Weinaug, County Administrator; Pam Madl, Assistant County Administrator; and Kenny Massey, Deputy Sheriff. McElhaney seconded the motion and it carried unanimously. The Board returned to regular session at 8:10 p.m. The executive session for personnel was deferred to Monday, February 5, 2007.
Jones moved to waive the formal bid process for the Sheriff's Department to purchase an upgrade to the security system from the equipment reserve fund in an amount not to exceed $30,000. The motion was seconded by McElhaney and carried unanimously.
Johnson moved to adjourn the meeting. The motion was seconded by Jones and carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date