Meeting Information
-Convene
-Pledge of Allegiance
-Consider approval of the Minutes for November 13, November 15, November 27, and November 28, 2006
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval to solicit bids for the rehabilitation of the Kansas River Bridge at Lecompton, Project No. 2005-11 (Keith Browning)
(c) Consider Bids for the County Fuel Contract (Jackie Waggoner)
REGULAR AGENDA
Planning Item:
(2) Joint City Ordinance No. 8052, County Resolution, amending Horizon 2020, Chapter 6-Commercial Land Use, to include the description, goals and policies of a Mixed-Use Commercial Center. (Michelle Leininger)
(3) Consider a Resolution to Adopt National Incident Management System (Paula Phillips)
(4) Consider a Resolution to Adopt Mutual Aid Policy (Paula Phillips)
(5) Consider Joint Cities-County Emergency Management Resolution (Paula Phillips)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Johnson called the meeting to order at 8:35 a.m. on Monday, December 11, 2006 with all members present.
Jones moved to approve the minutes of November 13, November 15, November 27, and November 28, 2006, as amended. The motion was seconded by Johnson and carried unanimously.
CONSENT AGENDA 12-11-06
Jones moved approval of the following Consent Agenda:
► Approve Commissioners Order Nos. 06-185 and 06-186 (on file in the Office of the County Clerk)
The motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 12-11-06
The Board considered approval to solicit bids for the rehabilitation of the Kansas River Bridge at Lecompton, Project No. 2005-11. Keith Browning, Director of Public Works, discussed the current contract documents as having a stipulated start date of March 12, 2007 and completion date of August 10, 2007, with liquidated damages of $10,000 per day for each day after August 10th the bridge is not available to all traffic. Once a contract is awarded, a bonus for early completion can be negotiated. The current estimate for the construction cost is $1,700,000 to $2,000,000, not including the repainting cost. Jones requested a web page be dedicated to the Lecompton Bridge project on the Douglas County website to update residents on the bridge progress. Browning stated the project is scheduled to take 150 days, 10 days longer then the engineer's estimate. Johnson suggested if Jefferson County wanted to shorten the completion time, they may want to offer the contractor an incentive plan.
Jones moved for approval to solicit bids for the rehabilitation of the Kansas River Bridge at Lecompton, Project No. 2005-11. McElhaney seconded and the motion carried unanimously.
PURCHASING 12-11-06
The Board considered approval of bids for the County fuel contract. Jackie Waggoner, Director of Purchasing, stated the current fuel contract is expiring. Alternate approaches for fueling and the purchasing of tanks were reviewed. Capital City provided the lowest bid and has made arrangements with Alvamar Golf Course at 2021 Crossgate Drive for an alternative 24-hour fuel station.
Jones moved to approve the low bid for fuel contract submitted by Capital City Oil. McElhaney seconded the motion and it carried unanimously.
PLANNING 12-11-06
Michelle Leininger, Lawrence/Douglas County Metropolitan Planning Department, presented a Joint City Ordinance No. 8052, County Resolution No. 06-36, amending Horizon 2020, Chapter 6-Commercial Land Use, to include the description, goals and policies of a Mixed-Use Commercial Center for final approval by the Board, originally approved on September 11, 2006.
Jones moved to approve the Joint City Ordinance No. 8052, County Resolution No. 06-36, amending Horizon 2020, Chapter 6-Commercial Land Use, to include the description, goals and policies of a Mixed-Use Commercial Center. Johnson seconded the motion and it carried unanimously.
EMERGENCY MANAGEMENT 12-11-06
The Board discussed a resolution to adopt a National Incident Management System. Paula Phillips, Director of Emergency Management, was present for discussion. This resolution complies with the Homeland Security Presidential Directive Number 5 (HSPD#5) and complies with the County policy objective of using National Incident Management System (NIMS) as the County standard for emergency management and incident management. This requirement designates the Director of Douglas County Emergency Management to administer the County NIMS policy, develop, coordinate NIMS activities, advise County and City agencies of NIMS information and regulations and monitors NIMS compliance with appropriate federal and State directive, guidelines and regulations.
Johnson questioned whether neighboring counties will be adopting the same changes. Phillips responded that "yes" other counties are required to adopt the same resolutions. Jones requested that Phillips provide a cost estimate on the amount the County may be responsible for. Item was tabled until Monday, December 18, 2006.
EMERGENCY MANAGEMENT 12-11-06
Paula Phillips, Director of Emergency Management, presented a request for the adoption of the Douglas County Mutual Aid Resolution. The resolution provides municipal immunity from liability when public safety agencies provide assistance to each other during times of disaster, and facilitates interlocal cooperation of cities and municipalities for mutual advantage.
Item was table to the December 18, 2006 meeting for cost assessment information.
EMERGENCY MANAGEMENT 12-11-06
Paula Phillips, Director of Emergency Management, presented a request for the adoption of a Joint Cities-County Emergency Management Resolution. This resolution is a revision to the adopted 1996 version. Each of the city governing bodies in Douglas County have reviewed and adopted the revised resolution. The changes primarily reflect definitions, terms and descriptions of the emergency management and homeland security function.
Item was tabled for more information. To be placed on the Regular agenda for the December 18, 2006.
ACCOUNTS PAYABLE 12-11-06
Jones moved to approve accounts payable in the amount of $185,836.46 to be paid on 12/11/06; and payroll in the amount of $710,867.40 to be paid 12/01/06; KPERS in the amount of $54,952.32 and FICA in the amount of $54,614.91 to be paid on 12/08/06. The motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS 12-11-06
Craig Weinaug, County Administrator, asked the Board to schedule a meeting in early January to discuss an agricultural permit exemption.
Jones moved to adjourn the meeting. The motion was seconded by McElhaney and carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date