Meeting Information
AMENDED AGENDA
-Convene
-Pledge of Allegiance
-Consider and approve minutes of September 6, 2006
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of a Resolution No. 06-30 creating Southeast Lawrence Sanitary Sewer Main Benefit District No. 1 within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment (Evan Ice)
(c) Consider approval of a Resolution No. 06-31 creating Southeast Lawrence Sanitary Sewer Main Benefit District No. 2 within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment (Evan Ice)
(d) Consider approval of a Resolution No. 06-32 creating Southeast Lawrence Sanitary Sewer Main Benefit District No. 3 within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment (Evan Ice)
(e) Consider resolution extending the temporary prohibition of the issuance of permits for the construction or placement of dwellings and mobile home on tracts of land gaining primary access through minimum maintenance roads (Keith Dabney)
REGULAR AGENDA
(2) Consider accepting low bid for asphalt shouldering on Route 438, Project No.
2002-16, Phase 1 (Keith Browning)
(3) Discussion of Bridge Deck Replacement Project for the Route 1029 Bridge over the Kansas River at Lecompton - No backup information (Keith Browning)
(4) Consider a Temporary Business Application for Dwayne Richardson (Keith Dabney)
(5) Consider approval of KLZR/KLWN Property Use Lease and request to purchase
and install the necessary radio equipment to make the KLZR site operational
(Jim Denney)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Johnson called the meeting to order at 8:30 a.m. on Monday, September 18, 2006
with all members present.
Jones moved approval of the minutes of September 6, 2006. The motion was seconded by McElhaney and carried unanimously.
CONSENT AGENDA 09-18-06
McElhaney made a motion to approve Resolution No. 06-30 creating Southeast Lawrence Sanitary Sewer Main Benefit District No. 1 within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment. The motion was seconded by Jones and carried unanimously.
McElhaney made a motion to approve Resolution No. 06-31 creating Southeast Lawrence Sanitary Sewer Main Benefit District No. 2 within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment. The motion was seconded by Jones and carried unanimously.
McElhaney made a motion to approve Resolution No. 06-32 creating Southeast Lawrence Sanitary Sewer Main Benefit District No. 3 within Douglas County, Kansas; authorizing the making of certain improvements therein, and setting forth the general nature of the improvement, the estimated or probable costs thereof and the method of assessment. The motion was seconded by Jones and carried unanimously.
McElhaney made a motion to approve Home Rule Resolution No. 06-9-6 extending the temporary prohibition of the issuance of permits for the construction or placement of dwellings and mobile home on tracts of land gaining primary access through minimum maintenance roads. The motion was seconded by Jones and carried unanimously.
PUBLIC WORKS 09-18-06
The Board discussed the bids for asphalt shouldering on Route 438 DGCO Project No. 2002-16, Phase 1. Keith Browning, Director of Public Works, reviewed the bids and recommended that the Board accept the low bid from LRM Industries, Inc. in the amount of $84,192.40. Due to the nature of the existing conditions to Route 438, Browning requested that the Board authorize the Public Works Director to approve change orders up to 15% of the contract amount, 10% above the normal change order request.
Jones made a motion to accept the low bid in the amount of $84,192.40 from LRM Industries, Inc. to construct Project No. 2002-16, Phase 1, base course paving of shoulders on Route 438 from the east end of the K-10 intersection widening to Kasold (E 1200 Road), and to authorize the Public Works Director to approve change orders totaling up to 15% of the construction contract amount. The motion was seconded by McElhaney and carried unanimously.
ZONING & APPLICATIONS 09-18-06
Keith Dabney, Director of Zoning and Codes, discussed an application for a Temporary Business Use Permit to allow a two-day excavation demonstration by Leica Geosystems, October 17 and 18, 2006, on property located at 2138 N 100 Road, Eudora, Kansas, 66025 and owned by F. Dwayne Richardson. The expected attendance is 150-200 people over a two-day period. Leica Geosystem will demonstrate excavating equipment using automated GPS navigation control. Dabney verified that all criteria required with the application have been met. Johnson opened the issue for public comment, but received none. McElhaney made a motion to approve a Temporary Business Application for Dwayne Richardson for a two-day excavation demonstration. Jones seconded the motion and it carried unanimously.
EMERGENCY MANAGEMENT & AGREEMENTS 09-18-06
The Board discussed entering into a mutual lease/use agreement with Jayhawk Broadcasting, Inc., whereby Jayhawk Broadcasting, Inc. is allowed use of County owned property in Lawrence on which their KLWN radio tower is located in return for County use of building and tower space at the Jayhawk Broadcasting owned KLZR radio site in the Northwest corner of Douglas County. James Denney, Director of Emergency Communications, addressed problems with emergency service radio coverage in the northwest corner of the county from Lecompton west along the Kaw River and 2-3 miles south; this lack of communication creates dangerous situations for law enforcement officers. This site is imperative in the future when conversion from analog to digital communications occurs.
The Board was asked to accept the agreement, which includes the purchase and installation of two law enforcement and two fire/medical radio repeaters for use by emergency services in Lecompton and northwest Douglas County, in the amount of $93,760.20; authorizing payment of $20,000 to Jayhawk Broadcasting, Inc. as one half the cost of the on-site generator, which will be used for both parties; waiving the purchasing policy to buy the equipment from a combination of existing State of Kansas contracts and WSCA contracts; and to authorize payment for the above items to be made from the 911 Fee Fund equipment reserve account.
Johnson questioned whether there would be on-going maintenance required. Denney estimated about $1,000 per year. Jones expressed a strong interest in making sure that Douglas County had control of maintenance on the generator even though ownership belongs to Jayhawk Broadcasting, Inc. Craig Weinaug, County Administrator, proposed a re-negotiation of the lease agreement with Jayhawk Broadcasting, Inc. with that purpose in mind.
The Board agreed to table the item until a new lease agreement has been negotiated giving Douglas County the empowerment to maintenance the generator.
PUBLIC WORKS & BRIDGES 09-18-06
The Board discussed the status of the Lecompton Bridge Replacement project and how to proceed with the project in light of the unresolved issues with Jefferson County. Keith Browning, Director of Public Works, was present for the discussion.
Johnson opened the discussion for public comment.
Janis Miskimins, 829 N 1750 Road, Lawrence, Kansas, spoke in opposition of closing the Lecompton Bridge during repairs and believes the Board is requiring major life style changes of the residents of Lecompton if there is a decision to close the bridge during the repair process.
After discussion, the County Commissioners directed staff to compose a letter to the Jefferson County Commissioners from the Douglas County Commissioners expressing the position of Douglas County. The letter is to be placed on the September 20, 2006 County Commission Consent Agenda. (The requested letter is documented as a part of the September 20, 2006 County Commission meeting.)
ACCOUNTS PAYABLE 09-18-06
Jones moved to approve manual checks in the amount of $250.00 to be paid on 09/11/06; wire transfers in the amount of $700,000.00 to be paid on 09/12/2006; manual checks in the amounts of $366.20 and $454.24 to be paid on 09/15/2006; accounts payable in the amount of $239,142.09 to be paid on 09/18/2006. The motion was seconded by McElhaney and carried unanimously.
Johnson moved to adjourn the meeting. Jones seconded and the motion carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date