Meeting Information
-Convene
-Pledge of Allegiance
-Consider approval of minutes of June 28, July 5, July 10, July 11 and July 17, 2006
CONSENT AGENDA
(1) (a) Consider and approve Community Corrections & SB123 Grant Budget
for FY2007 (Ron Stegall).
(b) Consider and approve FY2006 Carryover Reimbursement Funds Budget
Summary (Ron Stegall).
(c) Community Corrections Quarterly Report with Adjustments - (Ron Stegall).
(d) Consider approval of Resolution Authorizing the Continued Imposition of a Telephone User Tax for the Operation of an Enhanced 911 Emergency Telephone Service in <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Douglas County (Jim Denney).
(e) Authorize County Administrator to approve bills until August 11, 2006 (Craig Weinaug). No backup information.
REGULAR AGENDA
Johnson called the meeting to order at 8:33 A.M. on Monday, July 24, 2006 with all members present. The Pledge of Allegiance was recited.
Jones moved approval of the minutes of June 28, July 5, July 10, July 11 and July 17, 2006; McElhaney seconded and the motion carried unanimously.
CONSENT AGENDA 07-24-06
Jones moved approval of the following Consent Agenda:
- Approve Community Corrections and SB123 Grant Budget for FY2007;
- Approve FY2006 Carryover Reimbursement Funds Budget Summary;
- Approve Community Corrections Quarterly Report with Adjustments;
- Approve Resolution No. 06-24 Authorizing the Continued Imposition of a Telephone User Tax for the Operation of an Enhanced 911 Emergency Telephone Service in Douglas County; and
- Pull the item "Authorize County Administrator to approve bills until August 11, 2006."
Motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS 07-24-06
The Board discussed approval of accounts payable for the period July 25 through August 11, 2006. Jones made a motion that the County Administrator be authorized to approve accounts payable bills after consultation with at least one Commissioner between July 25 through August 11, 2006. McElhaney seconded and the motion carried unanimously.
PUBLIC WORKS 07-24-06
Keith Browning, Director of Public Works/County Engineer, appeared before the Board requesting authorization to seek bids for hot-in-place recycling (HIR). Browning explained that road inspections this spring identified two route segments for which HIR could be used to rehabilitate deteriorating surfaces. HIR is an on-site, in-place method that rehabilitates deteriorated bituminous pavements and thereby minimizes the use of new materials. It is designed to address surface distresses or deterioration on pavements that have a sound base. Public Works has used HIR in recent years with good results using Cutler Repaving as the contractor.
Browning proposed to HIR approximately 2.2 miles of Route 438 (from the east end of the Route 1029/Route 438 curve to the west end of the Route 438 widening near the intersection with K-10 Highway). In addition, it is proposed to include in the HIR contract an add-alternate bid for Noria Road from K-10 Highway to the BNSF railroad tracks. This approximately 0.78 mile segment is partially within the Lawrence city limits. Negotiations with the City of Lawrence are ongoing to share costs in accordance with the proportions within the City (42% of project length), outside City (29%), and half within / half outside the City (29%). If the City of Lawrence d s not choose to participate in the cost, or if bids are deemed too high, the add-alternate bid for work on Noria Road could be rejected.
The estimated cost of the proposed HIR work on Route 438 is $195,000. The total estimated cost of HIR work on Noria Road is $95,000. It is estimated that the combined budget line items for Chip Seal and Overlays will cover the cost of the proposed HIR work and the cost of the proposed 35.8 miles of chip seal.
After discussion, McElhaney made a motion to authorize solicitation of bids for hot-in-place recycling work on 2.2 miles of Route 438 with add-alternate bids for HIR work on 0.78 miles of Noria Road for the 2006 maintenance season, and directed Browning to return to the Board for further discussion on the Noria Road segment should the City decide not to participate. Motion was seconded by Jones and carried unanimously.
PUBLIC WORKS 07-24-06
Keith Browning, Director of Public Works/County Engineer, requested approval to solicit bids for Project No. 2005-8, Improvements to E 1300 Road from N 100 Road to N 150 Road. Browning noted that Douglas County agreed to improve E 1300 Road from N 100 Road to N 150 Road during negotiations with the Kansas Department of Transportation regarding local road issues in conjunction with the US-59 Freeway construction project. These improvements are necessary due to the proposed closure of N 100 Road just east of the proposed US-59 Freeway, and the need to provide serviceable access to existing US-59 Highway for properties along N 100 Road and E 1300 Road. These improvements include replacing the existing bridge on E 1300 Road located approximately 1/10 mile north of N 100 Road.
After discussion, Jones made a motion to authorize the solicitation of bids for Project No. 2005-8, construction of improvements to E 1300 Road between N 100 Road and N 150 Road . Motion was seconded by McElhaney and carried unanimously.
ACCOUNTS PAYABLE 07-24-06
Jones moved approval of accounts payable in the amount of $2,119,218.26 to be paid 07/24/06; McElhaney seconded and the motion carried unanimously.
MISCELLANEOUS 07-24-06
At 9:00 A.M. Johnson made a motion that the Board recess to go into executive session until 9:30 A.M. with Craig Weinaug, County Administrator; Pam Madl, Assistant County Administrator; Evan Ice, County Counselor; Kip Kubin, Special County Counselor; Keith Dabney, Director of Zoning and Codes; and Richard Ziesenis, Director of Environmental Health for the Lawrence-Douglas County Health Department, to discuss potential litigation. Motion was seconded by Jones and carried unanimously. At 9:28 A.M. Johnson made a motion to extend the executive session until 10:00 A.M.; Jones seconded and the motion carried unanimously. The Board returned to regular session at 9:48 A.M. No action was taken.
Johnson made a motion to adjourn; Jones seconded and the motion carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date