Meeting Information
-Convene
-Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of 2006 Holidays (Pam Madl)
REGULAR AGENDA
(2) Consider approval of FY2005 Community Corrections Year-End Report (Ron Stegall)
(3) Consider approval of Contract for Engineering Services - Replacement of Route 1023 Bridge No. 06.97-01.00 over Rock Creek - Project No. 23 C-4122-01 (Keith Browning)
(4) Consider approval of Exemption Request received from Sean Welch for a 5 acre tract of land located in Section 32, Township 11, Range 18 East (Keith Dabney)
(5) Consider approval of request received from Dr. Keith W. Gallehugh to discuss his proposed application for a letter of map amendment to the official floodplain map (Keith Dabney)
(6) Discussion of Purchasing Policy (Pam Madl)
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b)Jones called the meeting to order at 8:34 A.M. on Monday, September 26, 2005 with all members present. The Pledge of Allegiance was recited.
CONSENT AGENDA 09-26-05
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order No. 5334. Order is on file in the office of the County Clerk; and
- Approve the 2006 Holiday Schedule as follows:
New Year's Day Monday, January 1, 2006
Martin Luther King's Day Monday, January 16
Memorial Day Monday, May 29
Fourth of July Tuesday, July 4
Labor Day Monday, September 4
Thanksgiving Thursday-Friday, November 23-24
Christmas Monday, December 25
Two (2) Personal Discretionary Days
Personal Discretionary Day:
Eligibility: Employee's status must be full time or part time with benefits, with an employment date on or before October 1, 2006. Employees hired after June 30, 2006 (but before October 1) are only entitled to one (1) personal discretionary day.
Definition: One (1) normal work day.
Scheduling: Must be taken all at one time (may not be split into hours). Must be scheduled in advance through the employee's supervisor and according to departmental procedures. Must be utilized during the calendar year 2006 and PRIOR to December 16, 2006.
Motion was seconded by Jones and carried unanimously.
COMMUNITY CORRECTIONS 09-26-05
The Board discussed the FY2005 Community Corrections Year-End Report. Shannon Murphy, Deputy Director, conducted a brief presentation. Jones made a motion to approve the FY2005 Community Corrections Year-End Report. Motion was seconded by Johnson and carried unanimously.
PUBLIC WORKS & CONTRACTS 09-26-05
The Board considered approval of a Contract for Engineering Services for replacement of Route 1023 Bridge No. 06-97-01.00 over Rock Creek -- Project No. 23C 4122-01. Keith Browning, Director of Public Works/County Engineer, explained that the referenced project involves the replacement of Bridge No. 06- 97N-01.00E on Route 1023. The project is on the County's five-year plan for federal funding and is scheduled for a KDOT bid letting in January 2008. Federal funds will cover 80% of the construction costs, but the total cost of engineering design services is the responsibility of the County. Purchasing Policy procedures were followed to select the consulting firm of BG Consultants, Inc. to perform the engineering design services for this project.
The contract is a lump sum contract with a total cost of $36,467.25. This cost d s not include the cost of a geotechnical study, which is required to allow design of the bridge foundations. In addition to engineering design, the total cost includes load rating the completed bridge and completing a new Structure Inventory and Appraisal (SI&A) Form for the completed bridge as required by JHWA and KDOT.
After discussion, McElhaney made a motion to approve the Contract with BG Consultants, Inc. for engineering services at a lump sum cost of $36,467.25 for the replacement of the Route 1023 bridge over Rock Creek -- KDOT Project No. 23 C-41220-1. Motion was seconded by Jones and carried unanimously.
ZONING 09-26-05
The Board discussed a request received from Sean Welch for an exemption or amendment to Home Rule Resolution No. HR-05-6-5 which prohibits the issuance of permits for the construction or placement of dwellings and mobile homes on certain tracts relying on the 5-acre exemption. Keith Dabney, Director of Zoning & Codes, and Sean Welch, applicant, were present for the discussion. Welch explained that his parents purchased 5 acres of land on E 350 Road from Frieda LaDuke in April so they could build on the property. Unexpected delays prevented the Welch's from meeting the June 1, 2005 deadline to record a plat of survey.
Johnson stated he was not inclined to make any exceptions under the moratorium simply because it opens the door to additional requests. Johnson suggested that the Welch's wait until after the new rules and regulations have been adopted, which could be more attractive to all parties involved.
Jones agreed. He suggested that this request be tabled. No action was taken.
ZONING 09-26-05
The Board discussed a request received from Dr. Keith W. Gallehugh regarding a proposed application for a Letter of Map Revision to the official floodplain map. Keith Dabney, Director of Zoning and Codes, explained that since the necessary in-depth engineering analysis that is required to submit a MT-2 application is tremendously expensive, Dr. Gallehugh requested Commission approval prior to commencing such a major undertaking. It was the consensus of the Board to table this request until after the new subdivision regulations had been adopted. No action was taken.
PURCHASING 09-26-05
Pam Madl, Assistant County Administrator, presented revisions to the Douglas County Purchasing Policy. No action was taken.
ACCOUNTS PAYABLE 09-26-05
Jones moved approval of accounts payable in the amount of $205,931.34 to be paid 09/26/05. Motion was seconded by Johnson and carried unanimously.
McElhaney made a motion to adjourn; Jones seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jere McElhaney, Member
Time and Date