Meeting Information
Agenda
Jones called the meeting to order at 8:31 A.M. on Monday, March 14, 2005 with all members present. The Pledge of Allegiance was recited.
Jones moved approval of the minutes of March 4 and March 7, 2005. Motion was seconded by Johnson and carried unanimously.
PROCLAMATION 03-14-05
Peggy Wallert, Cottonwood, Inc., read a Proclamation proclaiming the month of March as "National Developmental Disability Month. " Jones made a motion to adopt the Proclamation as read; McElhaney seconded and the motion carried unanimously.
CONSENT AGENDA 03-14-05
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos. 5305 and 5306. Orders are on file in the office of the County Clerk; and
- Authorize Notice to Clinton Township for Clinton Store.
Motion was seconded by Jones and carried unanimously.
PLANNING 03-14-05
Paul Patterson, PF-01-01-05: Final Plat for First United Methodist Church. This proposed church site contains approximately 67.45 acres. The property is generally described as being located south of Highway 40 and west of Highway K-10. Submitted by Landplan Engineering, P.A., for First United Methodist Church, and Gateway West Land Holding Co., LLC, property owners of record. Paul Patterson, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented this item. This item comes before the Board with a unanimous recommendation for acceptance of easements and rights-of- way, subject to the following conditions:
1. Provision of the following fees and recording documentation:
a. Current copy of paid property tax receipt at the time of submittal of the final plat for filing; and
b. Recording fees made payable to the Douglas County Register of Deeds.
2. Execution of updated Agreements Not to Protest the formation of a future Benefit District for:
a. Public sanitary sewer and waterline improvements; and
b. Collector street and sidewalk improvements.
3. Pinning of the lot corners, per Section 21-302.2;
4. Revise the Street names on the Final Plat to also include the county road E911 designation, E ___ (Aldersgate Road) and E ____ (John Wesley Drive); and
5. Provision of a revised Final Plat to include the General Note, "Level of access will be determined at such time as geometric improvements are designed for this section of Highway 40."
Tim Herndon, Landplan Engineering, Inc., spoke on behalf of the applicant. Herndon stated they had been working closely with the Kansas Department of Transportation in determining the safest place for access and the applicant was in general agreement with the conditions and recommendations.
McElhaney made a motion to approve PF-01-01-05 subject to the above conditions. Motion was seconded by Jones and carried unanimously.
ZONING 03-14-05
The Board considered approval of a Home Rule Resolution amending Article 2 of Chapter VI of the Douglas County Code, regulating the use of fireworks and the issuance and conditions of permits for the sale of fireworks in the unincorporated areas of Douglas County. Keith Dabney, Director of Zoning & Codes, was present for the discussion. Larry Bartz, local vendor and member of the Lawrence Firework's Association, was also present for the discussion and stated he was in general agreement with the proposed changes. The Board made various changes to the proposed regulations and requested staff to place it on a future Consent Agenda for final approval. No action was taken.
PUBLIC WORKS & PURCHASING 03-14-05
The Board discussed a request for authorization to access cooperative contracts for the purchase of equipment for the Public Works Department. Jackie Waggoner, Purchasing Agent, stated that Public Works has allocated funds to purchase a vibratory roller, a flatbed truck with hoist and plow, and a tractor mower. The vibratory roller will replace a 1999 model given to the fairgrounds to maintain the arena, the flatbed truck will replace a 1979 Chevrolet, and the tractor mower will replace a 1994 Ford. Two cooperative contracts were considered for these purchases -- KCRPC (Kansas City Regional Purchasing Cooperative) vehicle contract, and HGAC (Houston Galveston Area Council) inter-local agreement through MARC (Mid America Regional Council). HGAC provided cooperative contracts for all of the equipment; whereas, KCRPC cooperative contract allows for a cab and chassis on a flatbed truck.
After discussion, McElhaney made a motion to waive the bid requirement of the Purchasing Policy and authorize accessing the following HGAC and KCRPC Cooperative Purchasing Contracts:
Flatbed Truck
KCRPC w/KCR International
$124,444
Vibratory Roller
HGAC w/Wirtgen America, Inc.
$34,950
Tractor Mower
HGAC w/Alamo Sales
$66,175
TOTAL
$225,569
Motion was seconded by Jones and carried unanimously.
Johnson made a motion to authorize the disposal of the 1979 Chevrolet and 1994 Ford on E-Bay; Jones seconded and the motion carried unanimously.
PUBLIC WORKS 03-14-05
The Board considered revised construction and design standards for local and collector roads. Keith Browning, Director of Public Works/County Engineer, explained that the County's current standards for design and construction of local and collector roads were prepared and approved in 1972 and 1978. These standards were based on national and state geometric design guidelines in place at the time.
In 2001, the American Association of State Highway and Transportation Officials (AASHTO) released "Guidelines for Geometric Design of Very Low-Volume Local Roads." These design guidelines are appropriate for local roads (and collector roads in certain circumstances) with average daily traffic volumes of 400 vehicles per day or less. In 2003, the Kansas Department of Transportation (KDOT) incorporated these new low-volume road guidelines into its design guidelines for local government road projects. KDOT's design guidelines also incorporate the guidelines contained in AASHTO's "A Policy on Geometric Design of Highways and Streets" (otherwise known as "the Green Book") for higher volume roads.
Browning presented a proposed resolution that would adopt the design guidelines contained in Appendix B of KDOT's "Project Development Manual for Non-National Highway System Local Government Road and Street Projects" as the design standards for local and collector roads in Douglas County for the Board's consideration.
Johnson stated he would not be in favor of narrowing collector-type roads.
The Board made various editorial changes to the proposed resolution and directed staff to place it on a future Consent Agenda for final approval. No action was taken.
ACCOUNTS PAYABLE 03-14-05
Johnson moved approval of accounts payable in the amount of $187,942.61 to be paid 03/14/05; motion was seconded by Jones and carried unanimously.
Jones made a motion to adjourn; Johnson seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jere McElhaney, Member
Time and Date