Meeting Information
Agenda
Chairman McElhaney called the meeting to order at 9:07 A.M. on Monday, June 24, 2002. All members were present. The Pledge of Allegiance was recited.
Jones made a motion to approve the minutes of January 7, January 14, January 16, January 23 and January 28, 2002. Johnson seconded and the motion carried unanimously.
CONSENT AGENDA 06-24-02
Johnson made a motion to approve the following Consent Agenda:
- Approve Commissioners Order Nos. 5032 and 5033. Orders are on file in the office of the County Clerk;
- Authorize staff to negotiate proposals submitted by TFM Communica tions and Commenco for the purchase of two (2) VHF base station repeaters and two (2) control stations for use in emergency fire and medical dispatch operations in the southern portion of Douglas County; and
- Approve the contract with Vance Brothers, Inc. in the amount of $88,050.72 for Project No. 2002-9, microsurfacing on Route 1061, and authorization of the Public Works Director to approve change orders up to 10% of the contract amount.
Motion was seconded by Jones and carried unanimously.
YOUTH SERVICES & GRANTS 06-24-02
The Board considered approval of the final recommendation for Juvenile Justice Authority (JJA) 2003 Grant Awards. Pam Weigand, Director of Youth Services, was present for the discussion. Weigand explained that the grant process was changed this year to a two-year grant cycle. Agencies were asked to submit goals and outcomes for FY 2003/2004 along with a proposed budget request for FY 2003 only. It is anticipated that grantees will be selected for the two-year grant period, then determine each allocation award on an annual basis after JJA funding has been established by the Legislature. The Planning Team Executive Committee members interviewed all applicant agencies and presented their recommendations to the Douglas County Juvenile Corrections Advisory Board. The Advisory Board reviewed and approved the funding recommendations as outlined by the Executive Committee for the 7th Judicial District Juvenile Justice Authority 2003 Grant Awards as follows:
7th JUDICIAL DISTRICT JUVENILE JUSTICE AUTHORITY
GRANT APPLICATION SUMMARYFY 2003
Applicant Agency
Program
FY 2002 Award
FY 2003 Requested
FY 2003 Proposed
PREVENTION
Bert Nash Mental Health Center
Working to Recognize Alterna
tive Possibilities (WRAP)
$62,838.00
$60,000.00
$55,050.00
Boys And Girls Club of
Lawrence
Passport to Manhood
$5,550.00
$10,565.00
$9,720.00
K.U. Center for Research, Inc.
KU Truancy Prevention & Diversion Program
$7,738.00
$8,125.00
$7,475.00
Lawrence-Douglas County
Housing Authority
Prevention Program for Youth
$0.00
$67,028.00
$0.00
Lawrence Partnership for
Children and Youth
YouthFriends Mentoring
$0.00
$29,882.00
$0.00
Mother to Mother of Douglas County
Dad's Time
$4,331.00
$3,615.56
$3,327.00
Unified School District 348
(Baldwin)
Tutoring for School Success
$8,719.00
$10,657.35
$9,804.00
Unified School District 348
(Baldwin)
Bulldog Den (Jr. High)
$8,745.00
$8,745.00
$8,045.00
Unified School District 497
(Lawrence)
Junior High Prevention Program
$23,804.00
$38,022.00
$19,694.00
Van Go Mobile Arts
Jobs in the Arts Make Sense (JAMS)
$26,368.00
$16,500.00
$15,180.00
Prevention Total
$148,093.00
$253,139.91
$128,295.00
INTERVENTION GRADUATED SANCTION
Big Brothers and Big Sisters
Partnership With Youth
$10,368.00
$66,087.00
$8,812.00
Douglas County Citizen Review Board (CRB)
JO CRB
$16,354.00
$19,649.00
$13,901.00
Douglas County Youth Services
Detention Day School
$45,837.00
$45,086.00
$33,591.00
DCCCA
Juvenile Outpatient Treatment
$26,892.00
$21,551.00
$18,318.00
Family Enhancement of
Community Living Opportunities
Family Enhancement
$36,968.00
$90,259.00
$31,422.00
Lawrence Alliance
Douglas County Youth Court
$0.00
$15,606.00
$0.00
VORP
Juvenile Offender VORP
$0.00
$9,861.00
$0.00
Intervention Graduated Sanction Sub Total
$136,419.00
$268,099.00
$106,044.00
CORE SERVICES
Douglas County Youth Services
Administrative Structure
$38,901.00
$27,176.00
$27,176.00
Douglas County Youth Services
Case Management/CM Local
Purchase of Service*
$74,578.00
$101,388.00
$101,388.00
The Shelter, Inc.
JIAS**
$137,827.00
$166,522.00
$166,522.00
Douglas County Youth Services
JISP
$204,980.00
$198,258.00
$198,258.00
Core Services Sub Total
$456,286.00
$493,344.00
$493,344.00
TOTAL
$740,798.00
$1,014,582.91
$727,683.00
*JJA Local Purchase of Service for transportation, clothing and electronic monitoring of youth in JJA custody was paid from a separate allocation prior to FY 2003, JJA expects those costs to be paid for through local IGS allocation from FY 2003 forward.
**Juvenile Intake and Assessment was required to take the districts IGS cut in FY 2002. FY 2003 is budgeted at the
same level as FY 2001.
Jones made a motion to approve the 7th Judicial District Juvenile Justice Author ity 2003 Grant Awards as outlined above. Motion was seconded by Johnson and carried unanimously.
PLANNING 06-24-02
The Board considered Item No. 12 of the minutes of the Lawrence-Douglas County Metropolitan Planning Commission dated May 22, 2002. This item is CUP-03-04-02: a Conditional Use Permit request for a machinery storage building on 2.0 acres generally located at the southeast corner of N 800 Road and E 1500 Road (County Route 1055). Requested by Landplan Engineering for John N. and Karon L. Stevens, property owners of record. Brian Pedrotti, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented the item. This item comes to the Board with a unanimous recommen dation for approval, based upon the following Findings of Fact:
Zoning and uses of property nearby: The area to the north is predominantly agricultural. The area surrounding the property is zoned for suburban residential uses and includes some rural residential uses.
Character of the area: The subject property is located three miles east of Highway 59 and five miles south of the City of Lawrence. The subject property is outside of any unincorporated city's growth area and is predominantly an agricultural neighborhood including some scattered rural residential homes.
Suitability of subject property for the uses to which it has been restricted:A Conditional Use Permit (CUP) d s not change the base, underlying zoning. The suitability of the property for agricultural or rural residential use will not be altered. The subject property is not located within an Urban Growth Area. The subject property area is zoned for agricultural uses.
Length of time subject property has remained vacant as zoned: The subject property is developed with an existing storage building for machinery equipment. The structure was constructed as an agricultural building, therefore no building permit was issued. It appears to have been built between 1996 and 2000 according to the County Appraiser's Office. The County Zoning Regulations were adopted in 1966, this property has been zoned "A" (Agricultural) since that time.
Extent to which removal of restrictions will detrimentally affect nearby property: Approval of the CUP will provide an opportunity for the applicant to be compliant with the minimum zoning regulations and standards. As a Conditional Use Permit, the issues of screening and buffering to reduce undesirable impacts such as noise and view on residential properties to the west can and should be provided.
Relative gain to the public health, safety and welfare by the destruction of the value of the petitioner's property as compared to the hardship imposed upon the individual landowners: There is no identified relative gain or detri ment to the public's health, safety and welfare by permitting development of this use as a Conditional Use Permit. The underlying "A" (Agricultural) zoning remains unchanged.
Conformance with the Comprehensive Plan: The Comprehensive Plan supports the retention of industrial uses and limited expansion of existing industrial districts outside of an urban area. A Conditional Use Permit can be used to allow limited commercial and industrial expansion or establish new or temporary areas for certain non-residential uses. This tool allows proportional development in harmony with the surrounding area. As recommended by Horizon 2020, the proposed request is, in the short term, consistent with the Comprehensive Plan. As a more detailed study of industrial locations is com pleted for the unincorporated area, the longevity of the appropriateness may be affected.
AND subject to the following conditions:
1. Provision of a note on the face of the site plan stating "The Conditional Use Permit approval be for 5 years. After additional review at the end of 5 years, the potential for extension up to an additional 5 years by the Board of County Commissioners is possible if surrounding land uses have remained substantially the same and the use is still found to be compatible."
2. The number of total employees shall not exceed 4 on-site employees unless otherwise amended by the County Commission. The addition of employees in excess of 4 shall require the approval of a revised CUP by the County Commission following a public hearing to be held by the Planning Commission.
3. Provision of a note on the face of the site plan that states: "The ap proved use for this site is truck storage facility for vehicles and equip ment for the applicant. Repair, and/or servicing stored vehicles and equipment, other than those necessary for standard maintenance and upkeep, is expressly prohibited."
4. Provision of a note on the face of the site plan that states: "any exterior storage of material shall be located completely screen per Section 19- 4(24) of the County Zoning Regulations."
5. Provision of a note on the face of the site plan that states: "The addi tion of exterior storage of materials shall first require that the subject property shall be platted in accordance with the adopted Subdivision Regulations as applicable."
6. Provision of a note regarding existing landscape per Douglas County Zoning Regulations 19A-4.10.
7. Provision of a note to state: "Outdoor lighting is not proposed other than Pack lights over existing doorways."
8. Provision of a note on the face of the site plan that states: "A final plat shall be recorded with the Douglas County Register of Deeds prior to any additional building or intensification of the use of the property."
9. Provision of a note on the face of the site plan that states: "Conditional Use shall be limited to storage and no office/retail sales operation may be located on the premises."
A motion was made by Jones to approve CUP-03-04-02. Johnson seconded and the motion carried unanimously.
PARKS - WELLS 06-24-02
McElhaney reported that work has begun on the Wells Overlook project.
PARKING 06-24-02
The Board discussed parking options for the Courthouse and Judicial and Law Enforcement Center. No action was taken.
EMERGENCY COMMUNICATIONS & PURCHASING 06-24-02
The Board discussed the emergency replacement of 911 equipment. Jim Denney, Director of Emergency Communications, was present for the discus sion. Denney reported that the 911 ALI controller, which is the brain which provides all 911 and other telephone line services other than voice to dispatch, is not functioning properly. The problems are due to hardware failure in the control ler itself. This controller was purchased in 1998 and has suffered through the dust related to the remodeling of the Judicial & Law Enforcement Center. The cost to replace the 911 ALI controller is $31,000. This purchase can be paid from the 911 Fee Fund and sufficient funds are available. Johnson made a motion to approve the emergency purchase of the 911 ALI controller from 911 Inc. Jones seconded and the motion carried unanimously.
ACCOUNTS PAYABLE 06-24-02
Jones moved approval of accounts payable in the amount of $329,397.79 to be paid 6/17/02 and $298,505.22 to be paid 6/24/02; payroll in the amount of $564,150.68; and electronic funds transfers in the amounts of $41,634.75 for FICA and $34,302.70 for KPERS, to be paid 6/14/02. Johnson seconded and the motion carried unanimously.
APPOINTMENTS 06-24-02
Jones made a motion to appoint Shannon Oury, 1042 N 1138 Road, Lawrence, KS to the Lawrence-Douglas County Housing Authority Board of Commissioners for a four-year term beginning July 1, 2002. Johnson seconded and the motion carried unanimously.
McElhaney made a motion for adjournment; Jones seconded, and the motion carried unanimously.
_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member
Time and Date